Administrative Coordinator/Senior Administrative Coordinator - AFRW2

International Monetary Fund

About The Position

Work for the IMF. Work for the World. Typically Reports to: Division Chief, Deputy Division Chiefs The African Department (AFR) is looking for a motivated Coordinator to assist in the administrative and organizational work in our Western II Division. The Lead Administrative Coordinator will play a pivotal role in providing support to the division's staff under the guidance of the Division Chief and the Deputy Division Chiefs; and will work closely with the junior coordinator. The responsibilities will include: Document Management: Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines. Transmit documents to review Departments, Management, and the Board. Meeting and Events: Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Initiate social gatherings in the division to foster team building and cohesion. Logistical Support: Manage travel arrangements for division members. Handle expense reports. Workflow Management: Managing AFR's Review Box. Disseminating action items, tracking responses and following up on deadlines Assisting with administrative processes within the division. Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met. Department-Wide Initiatives: Occasionally contribute to and support department-wide initiatives.

Requirements

Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required.
External candidates must have had at least two (2) of the six required years of experience in a lead role.
Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications.
Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures.
Strong administrative, technological, and organizational capabilities.
Ability to work accurately under pressure, and multitask.
Flexibility with working hours and readiness for overtime.
Proficiency in English.
Candidates need to have passed the IMF Office Assistant Exam to be considered for this position.
Only candidates who are currently residing in the Washington DC metro area will be considered.

Responsibilities

Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines.
Transmit documents to review Departments, Management, and the Board.
Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
Initiate social gatherings in the division to foster team building and cohesion.
Manage travel arrangements for division members.
Handle expense reports.
Managing AFR's Review Box.
Disseminating action items, tracking responses and following up on deadlines
Assisting with administrative processes within the division.
Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
Occasionally contribute to and support department-wide initiatives.