Administrative Coordinator Properties, Full Time Days

Beacon Health System•Kalamazoo, MI

51d

About The Position

Beacon Health System is hiring a Full Time day shift Administrative Coordinator Properties for our Facilities department in Kalamazoo, MI. Be a Beacon. Make a Difference. At Beacon Health System, every role contributes to a healthier, stronger community. Whether you're supporting care behind the scenes or leading essential services, your work helps advance our mission: to deliver outstanding care, inspire health, and connect with heart. About Beacon Kalamazoo Beacon Kalamazoo provides 24/7 emergency care and a Level II Trauma Center. We deliver care for serious life-threatening injuries/illnesses, and your everyday health needs, including labor and delivery. We offer specialty care for heart/vascular disease, lung and sleep disorders, mental health conditions, and women's health. We offer a wide range of outpatient services, including diagnostic imaging, lab tests, respiratory therapy and rehabilitation therapy services. What You'll Do As an Administrative Coordinator Properties, you will perform a variety of secretarial responsibilities for the department under minimal supervision. Responsibilities include data entry, greeting visitors, setting up appointments, filing, record keeping and bookkeeping. You will provide assistance to the Director on minor administrative functions related to projects. As an Administrative Properties Coordinator, you'll bring well-developed secretarial/office skills (i.e., telephone, grammar and spelling). You have the ability to operate standard office equipment (i.e., a 10-key calculator, dictation equipment, fax machine, copier, etc.). You demonstrate proficiency in basic computer skills including data entry, word processing and spreadsheets (Microsoft Office). A working knowledge of database applications is desired. You have a comprehensive understanding of Beacon Health System policies, procedures and operations in order to assume semi complex administrative assignments (i.e., arranging meetings, project work, answering routine and non-routine questions and assembling background information). You will have basic math skills and some knowledge of accounting fundamentals. You're attentive to details, have the analytical and organization skills necessary to work independently on projects and plan and prioritize one's workload, complete reports containing data from several sources and meet deadlines. You have well-developed interpersonal and communication skills needed to interact and communicate effectively with a wide variety of internal and external contacts. You bring basic knowledge of applicable building codes, leasing requirements, real estate regulations, contract laws, OSHA requirements, compliance requirements and any other applicable laws and regulations. You have basic knowledge of mechanical and electrical equipment and facilities management, along with basic knowledge of lease and real-estate sale and purchase documents.

Requirements

Successful completion of a high school diploma or equivalent including secretarial courses.
A minimum of one to two years of progressively more responsible secretarial experience (in order to gain knowledge of office procedures, and develop organizational skills) is required.

Nice To Haves

A working knowledge of database applications is desired.

Responsibilities

Provides administrative and property management support for Beacon Health System
Managing calls, visitors, calendars, mail distribution, and general office tasks.
Preparing correspondence, reports, spreadsheets, charts, and maintaining project logs using Microsoft Office tools.
Coordinating with contractors, vendors, and tenants for repairs, projects, and service requests; tracking progress to completion.
Maintaining filing systems, processing invoices for operating and capital expenses, and reconciling with Accounts Payable/Receivable.
Overseeing building operations across all BHS locations: logging tenant requests, conducting site visits, managing maintenance and preventive maintenance contracts, ensuring regulatory compliance, and maintaining inspection records for mechanical, electrical, plumbing, HVAC, and life safety systems.
Administering leases: drafting and maintaining agreements, tracking renewals and rent changes, managing receivables/payables, signage, and property tax documentation.
Supporting quality assurance programs for maintenance and housekeeping, coordinating uniform leasing services, and assisting with policy development.