Administrative Coordinator III - Faculty Records Coordinator (Internal Applicants Only)

Sam Houston State University • Huntsville, TX

50d

About The Position

Come and join the Bearkat community! Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging. SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs. Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Performs advanced and complex administrative support duties for the Faculty Records and Reporting area within the Office of the Provost.

Requirements

• Bachelor's degree in a related field.
• Four years of relevant administrative assistant experience or experience in a related field.
• Must be a current Sam Houston State University employee in order to be considered for this position.
• Requires detailed knowledge of university infrastructure, policies, and procedures.
• Requires thorough knowledge of office systems.
• Must have the ability to solve operational problems and make suggestions for process improvement.

Nice To Haves

• Experience in Higher Education is desirable.
• A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Responsibilities

• Oversees graduate teaching assistant hiring for Academic Affairs division.
• Assists in the development of operational policies.
• Interprets policies and explains procedures relating to activities performed in the Faculty Records and Reporting area within the Office of the Provost.
• Prepares reports and maintains adequate records.
• Handles routine and special correspondence.
• Performs specialized tasks requiring a high level of skill in the preparation of reports.
• Assists in compiling statistical data and preparing various written summaries concerning divisional activities.
• Acts as liaison between administrators and staff in handling of matters which may involve policy decisions.
• Processes faculty paperwork for hiring, reappointments, and other payroll paperwork.
• Processes faculty workload for colleges.
• Assists with tracking signed and unsigned faculty contracts.
• Reviews internal procedures and recommends needed changes.
• Responsible for large college workload reporting, employment processing, and assists with workload training.
• Performs other related duties as assigned.

Benefits

• SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance.
• SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administration of Human Resource Programs
• Number of Employees: 501-1,000 employees