Administrative Coordinator II - Office of the Registrar (Curricular Services)

Texas A&M University System • College Station, TX

4d

About The Position

The Office of the Registrar is seeking qualified applicants for Administrative Coordinator II positions to provide administrative support for the university’s curricular approval process and academic course and program inventory. The Administrative Coordinator II employees play a key role in supporting curricular review and approval activities by ensuring the accuracy, consistency, and timely processing of course and program proposals. These positions require a high level of attention to detail, the ability to manage multiple priorities, and effective collaboration with university administrators, faculty, and staff. The role requires the exercise of discretion, independent judgment, and strong analytical skills to maintain the accuracy and integrity of curricular data across multiple systems.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Knowledge of word processing, spreadsheet, database and presentation applications.
• Knowledge of content management systems, student information systems and standard software applications.
• Knowledge of standard office procedures and protocols.
• Research and information gathering skills.
• Interpersonal and communication skills.
• Planning, organizational and time management skills.
• Attention to detail with a focus on accuracy.
• Ability to multitask and work cooperatively with others.
• Ability to work independently and in a collaborative team environment.
• Ability to understand, follow and give verbal and written instructions.
• Ability to meet deadlines.
• Ability to comfortably interact with various staff at all organizational levels.
• Ability to understand the relationships between systems to help maintain accurate, aligned information.
• Ability to remain in a stationary position for extended periods while performing computer-based tasks.
• Ability to move throughout office spaces to coordinate meetings, manage supplies, and support events.
• Ability to lift and carry materials or equipment up to 50 pounds for event setup.
• Ability to stand for prolonged periods during large-scale events such as commencement ceremonies.
• Ability to travel between campus locations as needed for meetings and event coordination.

Nice To Haves

• One year of professional experience in higher education.
• Professional experience in the Registrar’s Office.
• Experience in Microsoft 365 and Adobe Acrobat Professional.
• Familiarity with Texas A&M academic procedures, policies, and rules.
• Ability to comply with Texas A&M, System, State and Federal laws, regulations, rules and policies.
• Knowledge and understanding of FERPA.
• Experience with student information systems (Banner) and content management systems (CourseLeaf, Confluence).
• Experience using online forms or surveys (any platform).
• Experience accessing and reviewing information in databases using basic search or query methods.
• Thorough knowledge of content management systems (CourseLeaf, Confluence).
• Training presentation and delivery skills.
• Customer service skills.
• Ability to work in a high stress environment.

Responsibilities

• Course Proposal Review: Assists with the review of course proposals submitted through the Curricular Approval Request System, CARS, to ensure consistency, accuracy, and adherence to University standards.
• Course Inventory: Manages the transfer of approved course data from the content management system to the student information system using CourseLeaf bridge software.
• Course Tracking: Coordinates the maintenance of courses approvals
• Program Proposal Review: Reviews program proposals submitted through CARS to ensure adherence to university policies and procedures
• Program inventory: Assists with degree evaluation maintenance for bachelor’s, certificate, minor and professional practice programs.
• Program Tracking: Coordinates the maintenance of program approvals
• Catalog: Supports the production and publication of University catalogs, ensuring information is accurate, consistent, and policy compliant.
• Curricular Approval Request System: Serves as a contact and resource for academic departments with inquiries regarding the curricular approval process for course and program submissions.
• Stakeholder Engagement: Maintains and administers the Curricular Services SharePoint site, ensuring information is current, accurate, and well-organized.
• Curriculum Management System Administration: Manages user access and workflow roles within the CourseLeaf CIM and CAT modules to ensure appropriate permissions and system security.
• Curriculum Management System Reporting: Creates, runs and maintains reports using CourseLeaf reporting tools to support academic and administrative initiatives.
• General Office Administration: Provides administrative support by managing phone and email inquiries, assisting with training, and contributing to the continuous improvement of office operations.
• Performs additional responsibilities as assigned to support the goals and operations of the Office of the Registrar.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level