UNIV - Administrative Coordinator I - COM: GME

Medical University of South Carolina • Charleston, SC

2d

About The Position

This position provides administrative support to the Associate Designated Institutional Official and Director of Medical Education. In addition, this position coordinates the non-MD/DO Residency and Fellowship Programs for the Charleston Graduate Medical Education Office.

Requirements

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
• Ability to perform job functions in an upright position.
• Ability to perform job functions in a seated position.
• Ability to perform job functions while walking/mobile.
• Ability to work indoors.
• Ability to work outdoors in all weather and temperature extremes.
• Ability to work in confined/cramped spaces.
• Ability to perform job functions from kneeling positions.
• Ability to bend at the waist.
• Ability to squat and perform job functions.
• Ability to perform 'pinching' operations.
• Ability to fully use both hands/arms.
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
• Ability to reach in all directions.
• Possess good finger dexterity.
• Ability to maintain tactile sensory functions.
• Ability to lift and carry 15 lbs., unassisted.
• Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted.
• Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.
• Ability to push/pull objects, up to 15 lbs., unassisted.
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
• Ability to see and recognize objects close at hand.
• Ability to see and recognize objects at a distance.
• Ability to match or discriminate between colors.
• Ability to determine distance/relationship between objects; depth perception.
• Good peripheral vision capabilities.
• Ability to maintain hearing acuity, with correction.
• Ability to hear and/or understand whispered conversations at a distance of 3 feet.
• Ability to perform gross motor functions with frequent fine motor movements.
• Ability to work in dusty areas.

Nice To Haves

• Executive Assistant experience and bachelor's degree or equivalent work experience preferred.
• Experience in GME or Non-MD/DO training programs such as Podiatry, Dentistry or Clinical Postdoctoral programs preferred.
• Proficiency with Microsoft Office including Outlook, Excel, and Word is required.

Responsibilities

• Executive Assistant. Provides calendar, phone, scheduling, and travel support for the Associate Designated Institutional Official and Director of Medical Education. Prepares letters and reviews documents to ensure formatting, grammar, and spelling is correct. Compiles notes and minutes for various meetings. Maintains confidentiality. Support scheduling needs of Associate Dean, Assistant Deans, and GME staff, as needed.
• Program Coordination and Accreditation Support: Assist with communications, applications and maintenance of accreditation for Non-MD/DO training programs, serves as the liaison with the various administrative and clinical stakeholders; develop and maintain specialty specific calendar of events such as recruitment, matching, and accreditation updates for Non-MD/DO training programs and ensuring sub-committee and GMEC as appropriate.
• ADIO and GME Office Project Management. Utilize Project Management software to develop and track DIO and GME special projects. Provide regular updates and follow-up to ensure established deadlines are met. Work closely with the ADIO to identify and prioritize projects. Ensure deliverables meet expected timelines.
• Other Duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees