UNIV - Administrative Coordinator I - COM: GME

Medical University of South Carolina • Charleston, SC

2d

About The Position

This position provides administrative support to the Senior Associate Dean for GME and CME. In addition, this position provides project tracking and GME office support.

Requirements

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Responsibilities

• Provides calendar, phone, scheduling, and travel support for the Senior Associate Dean for GME and CME.
• Prepares letters and reviews documents to ensure formatting, grammar, and spelling are correct.
• Maintains confidentiality.
• Support scheduling needs of Associate Dean, Assistant Deans, and Medical Director for Patient Safety.
• Maintain tracking document and follow-up pending items for GME special projects, GME Handbook policy revisions, and GME staff annual tasks.
• Collaborate with GME staff and other personnel to complete projects.
• Serves as the main contact and front office support for the GME Office.
• Answers and triage all incoming calls in a professional manner.
• Greets visitors to the office, directs them to the appropriate GME staff member, and fields general questions and concerns.
• Responsible for monitoring, ordering, and stocking all GME office supplies.
• Works with the GME Business Manager to ensure all necessary items are ordered and received.
• Maintains the resident refreshment center and ensures all items are well stocked and the area is clean.
• Retrieves, receives, organizes, sorts, and distributes all incoming mail to the office.
• Ensures all outgoing mail, regular and certified, is marked correctly for processing.
• Receives all UPS and FedEx packages and distributes them accordingly.
• Hand-delivers mail and packages to others on and near campus as necessary.
• Inventory all GME call rooms across the Charleston campus, regularly survey furnishings and cleanliness, and purchase or replace items as needed.
• Inventory resident and fellow work rooms as able.
• Filing, copying, and scanning of various GME-related documents.
• Preparation of paper documents for distribution as needed.
• Schedules and coordinates GME meetings regarding space reservations, food ordering, and calendar invitations.
• Serves as the GME contact for various meetings and conferences.
• Works with the GME office to plan GME conferences and special events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees