Administrative Coordinator/Front Desk - Dayton Office

MCGOHAN BRABENDER AGENCY INC • Dayton, OH

4d • Onsite

About The Position

This full‑time, in‑office position (8:00 a.m.–5:00 p.m.) requires a professional who is approachable, team‑focused, detailed, and adaptable. The Administrative Coordinator/Front Desk will provide support across multiple departments and actively contribute to maintaining a positive organizational culture.

Requirements

• Ability and desire to work in the office on a full-time basis.
• Strong attention to detail and excellent organizational skills.
• Outgoing personality with the ability to build relationships across teams and offices and be the “first impression” at MB’s front desk to clients, prospects, and guests.
• Proactive, self-motivated, and eager to contribute to the company’s culture.
• Adept at multitasking and handling a wide range of responsibilities.
• Excellent communication and interpersonal abilities and a desire to work in a team environment.
• Proficient with Microsoft Suite, familiarity with the Teams platform, and willingness to learn other technical tools as needed.
• Basic knowledge of event planning and administrative coordination of events.

Nice To Haves

• Prior administrative experience is preferred but not required.

Responsibilities

• Assist in new hire onboarding tasks, including but not limited to conducting background checks, new hire desk setup, and assembling employee files, etc.
• Perform administrative tasks as directed and needed.
• Help with monthly employee meetings.
• Cover the front desk during lunch periods, morning and afternoon breaks, and as needed.
• Provide exceptional customer service for visitors and staff.
• Backup for all front desk duties, including but not limited to visitor procedures, company-wide communications, company mail details, and the ordering of flowers, supplies, and company gifts.
• Provide vacation coverage for the front desk.
• Assist with the coordination of company events and meetings.
• Provide support and assistance during company events and meetings as needed.
• New hire scheduling assistance as needed and perform other assigned tasks pertaining to new hires.
• Assist with coordination of on-site trainings and creation of training materials
• Serve as a backup for licensing and appointing support.

Benefits

• A collaborative and inclusive work environment.
• Opportunities for professional growth and development.
• A chance to make a meaningful impact by connecting with colleagues across multiple offices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees