Office & Front Desk Coordinator

Baidu USA•Mountain View, CA

3d•$22 - $27•Onsite

About The Position

We are seeking a reliable, detail-oriented, and service-minded Office & Front Desk Coordinator to support daily office operations and ensure a welcoming, well-organized workplace environment. This role serves as the first point of contact for visitors and employees while providing essential administrative, facilities, and operational support across multiple office locations. The ideal candidate is proactive, organized, and thrives in a fast-paced, collaborative environment.

Requirements

Bilingual proficiency in English and Chinese
Proficient in Microsoft Office 365, including Excel, Word, and PowerPoint
Strong organizational skills with the ability to manage multiple tasks and priorities
Punctual, dependable, and accountable with a strong sense of ownership
Detail-oriented with a strong work ethic
Flexible and adaptable to changing work assignments and operational needs
Professional, friendly, and service-oriented communication style
Ability to work on-site during standard business hours

Responsibilities

Manage the front desk area, opening and closing front desk each day
Answer main phone for the office, directing calls accordingly or relaying messages to employees
Track all incoming deliveries, packages and mail, notify employees via email
Check all communal areas in the morning to make sure areas are tidy, load printers and refill all office supplies
Process procurement requests, track inventory, replenish communal areas as needed
Submit expense reports and update budget trackers
Check internal ticket system and reassign tickets to the appropriate tech, monitor and distributing tickets throughout the day
Greet all visitors, guide visitors through check-in, notify host employee
Create shipping labels for Fedex and USPS packages for all shipping needs, mail out business-related packages
Assist with event organization, tear-down, and follow-up
Participate in meal delivery coordination
Assist with asset management audits
Coordinate and host vendors
Support two (2) office location in different cities, or more when applicable
Assist with ad hoc needs