Administrative Coordinator, EM

Sound Physicians

1d • $25 - $40

About The Position

The Administrative Coordinator for Emergency Medicine plays a vital role in supporting the operational functions of the Emergency Medicine service line. This position serves as a central point of coordination across multiple high-priority workstreams – from Ambassador Program logistics and Divisional CMO support to communications, compliance tracking, and project management. The ideal candidate is a highly organized, proactive professional who thrives in a fast-paced healthcare environment and takes pride in enabling clinical and operational leaders to perform at their best.

Requirements

• Understanding of healthcare operations and administrative support functions in a clinical or physician group setting.
• Working knowledge of project management principles and the ability to manage multiple concurrent workstreams.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting and communication platforms.
• Demonstrated experience supporting senior leaders, including calendar management, travel coordination, and expense reporting.
• Experience coordinating compliance or regulatory tracking programs and onboarding processes in a healthcare setting.
• Excellent written and verbal communication skills, including experience drafting and editing professional documents, reports, and presentations.
• Demonstrated ability to work effectively in a matrixed organization, collaborating across cross-functional teams including clinical, operational, and administrative stakeholders.
• Strong interpersonal skills to handle sensitive situations and confidential information with poise, tact, and diplomacy.
• 3+ years of administrative or coordinator experience, preferably in a healthcare or clinical operations environment.

Responsibilities

• Partnering with the Medical Director and recruiters to coordinate talent acquisition interviews and manage scheduling logistics for the Ambassador Program.
• Aligning program requests for Ambassador placement by assessing need, timing, and deployment requirements across requesting programs.
• Facilitating and assisting with travel expense processing for Ambassador Program participants.
• Leading project management activities for SPS and Emergency Medicine Site Visit initiatives.
• Supporting the development, writing, and finalization of project reports and presentations, including final deliverables for site visit reviews.
• Providing comprehensive administrative support to our Divisional CMO(s), including calendar management, travel coordination, and expense reporting.
• Coordinating and maintaining tracking systems for new service line growth initiatives, ensuring data is current and accessible to key stakeholders.
• Coordinating education and training activities across the Emergency Medicine service line in collaboration with core services.
• Serving as the designated point person for NCO (New Clinician Onboarding) and Medical Director Onboarding programs specific to Emergency Medicine
• Maintaining and tracking EM-required compliance and regulatory training, ensuring timely completion across the team.
• Supporting service line team communications, including recording monthly huddles and collaborating on newsletter content.
• Preparing and distributing materials supporting NCLC (National Clinical Leadership Council) and managing Project Broadcast announcements.
• Owning service line deck and presentation management, ensuring materials are accurate, current, and presentation ready.

Benefits

• Medical insurance, Dental insurance, and Vision insurance
• Health care and dependent care flexible spending account
• 401(k) retirement savings plan with a company match
• Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound's PTO policy
• Ten company-paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees