Administrative Coordinator 3

Louisiana Tech University•Ruston, LA

2d•$14•Onsite

About The Position

As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development. Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners. Are you a master of organization with a passion for higher education? We are looking for a proactive Administrative Coordinator 3 to serve as the operational backbone for the School of Biological Sciences. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward. As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery. Join a community that values your growth as much as our students'. Beyond a salary, you’ll enjoy outstanding perks and benefits, generous tuition waivers, and the vibrant, intellectual energy that only a university setting can provide. An ideal candidate should possess the following competencies: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Requirements

Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Responsibilities

Maintains accounting records, files, and purchase orders; confirms requisitions and communicates with receiving department regarding orders and requisitions.
Maintains and controls policies and procedures relative to purchasing within the School.
Places work requests for maintenance with Buildings and Grounds and Technical Services as needed.
Maintains records of all lab charges, including printouts, ledger books, and reconciling.
Directly supervises clerical assistants/student workers, including work duties, interviewing, security access, hiring, maintaining time sheets, paycheck distribution, and maintenance of disciplinary actions.
Indirectly supervises other clerical assistants for the School of Biological Sciences by maintaining time sheets, security access, paycheck distribution, and maintenance of disciplinary actions.
Processes travel authorizations and travel expense reports and forwards to appropriate departments.
Processes and forwards corporate credit card statements.
Processes petty cash and check request forms.
Coordinates work and communication between faculty in the School of Biological Sciences and the Director, including: maintaining office files, greets students and other visitors, and discusses ways to improve communication and office procedures.
Attends appropriate staff meetings and other University meetings as called upon.
Maintains and orders supplies for office, faculty, classes, and laboratories, through state contracts or appropriate bidding procedures.
Coordinates advertisement of vacant faculty positions by assisting with correspondence relative to Affirmative Action requirements and assisting with arrangements relative to interviews.
Aids faculty with policies and procedures with the School, as well as with orientation to the University
Monitors use of copier, paper, and toner supplies. Arranges for service to copier when needed. Processes reports and/or accounts associated with copier rental/purchasing and usage.
Maintains records and assists with student activities related to the School.
Coordinates work and communication between faculty in the School of Biological Sciences and the Director, including screening daily phone calls, greeting students, scheduling appointments/meetings, sorts and distributes mail and discusses ways to improve communications, office procedures, and other pertinent information needed for faculty, staff and students.
Manages student records, curriculum sheets, submission and monitoring of transfer credits, assignment of academic advisors, and review of degree candidates.
Works closely with director to monitor student progress through degree programs in the School of Biological Sciences.
Any other various duties as assigned by the Director.

Benefits

Louisiana Tech offers outstanding perks and benefits to eligible employees that include a variety of health insurance plans and retirement options, paid time off for vacation and sick leave, paid holidays, substantially reduced-rate tuition for employees and their dependents, discounted memberships at the university’s sports and wellness center, professional development training, and promotional opportunities.
In addition, market adjustment salary increases are awarded annually (pending funding availability) for eligible classified employees.

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