Administrative Coordinator 3

Louisiana Tech University•Ruston, LA

1d•$14

About The Position

Join our team of exceptional faculty and staff! Thank you for your interest in Louisiana Tech University. Consistent with the mission of Louisiana Tech University and the College of Liberal Arts, the School of Human Inquiry maintains a faculty composed of professionals who understand and value the interrelated goals of instruction, research, and community service. In the tradition of liberal arts education, our school is student-centered and is committed to teaching and advising. Position: Administrative Coordinator 3 Department: School of Human Inquiry Location: Ruston, LA Job Type: Classified, Full-time Hourly Rate: $13.77 Hourly Closing Date: January 28, 2026 SUPPLEMENTAL INFORMATION: APPLICANTS MUST APPLY BY THE ANNOUNCEMENT DEADLINE. The State of Louisiana only accepts online applications. Resumes WILL NOT be accepted in lieu of a completed application. A resume upload will NOT populate your information into your application. Work history information left off your electronic application or only included in an attached resume will not be taken into consideration during the evaluation of your qualifications for the advertised vacancy. Additionally, it is essential to emphasize that when submitting your application, it is highly recommended to provide comprehensive answers to the supplemental questions and any other necessary information. Neglecting to do so may lead to your application being considered lacking in the required competencies. QUALIFICATION REQUIREMENTS: MINIMUM QUALIFICATIONS: Two years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. FUNCTION OF WORK: To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties. EXAMPLES OF WORK: EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED. NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below: Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc. Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer. Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Compiles information from various sources and prepares specialized reports; formats reports according to department standards. Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above. Performs related duties as assigned.

Requirements

Two years of experience or training in clerical work.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Responsibilities

Serve as a clerical assistant to the academic director, to include keeping appointment schedules, answering phones, and emails.
Must be able to prepare administrative correspondences such as memos, letters, forms, and documents.
Provide clerical assistance to faculty, instructors, and staff within the School of Human Inquiry, including processing travel claims and reimbursements.
Manage the administrative offices of the School of Human Inquiry, which includes maintaining the office copier and ensuring that office supplies remain stocked and available.
Maintain records of the School of Human Inquiry as required by University Policy.
Prepare, complete, and process paperwork to include purchase requisitions, supply requests, and budget reports as needed.
Complete degree audits for undergraduate students, submitting necessary paperwork to the dean's office.
Maintain oversight of property control and purchasing records; assisting administration in ensuring the department is in possession of and operating according to the current policies and procedures of the University.
Manage and monitor student workers and graduate assistants when assigned.
Arrange travel and lodging for visitors (guest lecturers, job candidates, etc.), to include preparing and processing all paperwork related to their stay.
Assist in logistical arrangements and communications during campus crisis situations.
Communicate via phone, email, fax, and in-person meetings with personnel and administrators from other departments on campus.
Use a clear writing style free from grammatical, spelling, and typographical errors.
Communicate with students and their families via phone and/or email, responding to questions and concerns, and finding resources within the School, College, or wider University to meet their needs.
Perform related duties as assigned.