Project Coordinator (Administrative Program Support 3)

UConn Careers • Storrs, CT

1d • Onsite

About The Position

The National Institute for Undersea Vehicle Technology (NIUVT) is an innovative academic, industry and government partnership established to conduct applied research projects at the University of Connecticut and the University of Rhode Island. We provide high-value research outcomes to the Navy through short-term, high-impact research projects in 12 areas of engineering. Under the direction of the UConn Director of the National Institute for Undersea Vehicle Technology (NIUVT) and the NIUVT Associate Director of Operations, this Project Coordinator will support faculty in the planning, organization, and coordination of grant and contract administration requirements for multiple applied research projects to facilitate their successful completion and support future growth. The institute’s operations are high-volume and fast-paced, with opportunities for innovation and growth. We require fastidious attention to detail and adherence to research security requirements related to DOD-controlled unclassified work.

Requirements

• Bachelor’s degree and three to four years of relevant experience, or equivalent combination of education and experience.
• Demonstrated organizational skills within large/complex programs and attention to detail.
• Demonstrated written and verbal communication skills.
• Experience using the Microsoft Office Suite.

Nice To Haves

• Master’s degree.
• 5+ years of related experience.
• Project Management Professional (PMP) Certification.
• Data Management experience; Coding Proficiency to Automate and Manage Data.
• Experience working with the Department of Defense.
• Demonstrated experience working with faculty.
• Demonstrated experience with university operations and university-based research.

Responsibilities

• Manage project master operating documents and tracking spreadsheets with very close attention to detail. This includes maintaining folders on each project and maintaining the documentation applicable to each.
• Enforce the university’s standards for research security and cybersecurity requirements, and work with the NIUVT management to customize processes and procedures for NIUVT faculty and students to adhere to those requirements. Follow up to support and ensure that faculty and students meet those requirements. Collaborate regularly with the university's research security and information technology offices.
• Ensure all contract and deliverable milestones related to the project’s research are met (e.g., interim and final reports due to partners and sponsor).
• Plan and fully execute the administrative tasks to hold technical research group meetings with NIUVT partners at a controlled level. Ensure strict adherence to all research security meeting procedures.
• In collaboration with academic NIUVT partners, plan and fully execute bi-annual program review meetings. Ensure strict adherence to all research security meeting procedures.
• Utilize experience and direct development of tools and practices to facilitate collaboration between academic, industry and government partners and minimize risk.
• Manage and communicate new processes and procedures to NIUVT faculty and stakeholders.
• Coordinate with the NIUVT fiscal and administrative team to onboard new student researchers to projects each semester.
• Coordinate with faculty compiling new and updated Technology Control and Security Plans (TCSP) and Export-Controlled and Classified Information Certification (EEC) with UConn and NIUVT personnel.
• Under the guidance of the Assoc. Director of Operations, participate in research project kick-off and close out activities with the fiscal coordinators at URI and UConn to ensure research-related technology transition requirements are completed on time.
• Organize faculty and student NIUVT refresher meetings each semester and conduct informal drop-in sessions or office hours to support student and faculty research and compliance.
• Coordinate with UConn research security and NIUVT leadership to ensure faculty complete and adhere to Technology Control and Security Plans (TCSP).
• Coordinate with URI NIUVT as required.
• Attend regular meetings with NIUVT partners, including academic, industry and government partners.
• Maintain records and prepare reports for both internal and external stakeholders.
• Manage and track all submissions for publication review.
• Build relationships with faculty and students to create connections and collaboration opportunities for future NIUVT work.
• Learn and remain up to date on current NIUVT research and identify & explore research synergies/opportunities for NIUVT faculty within the Navy.
• Maintain SharePoint and materials for student and faculty compliance and training.
• The ideal candidate has the ability and/or willingness to hold or obtain a DOD security clearance.
• Perform related duties as required.

Benefits

• The University of Connecticut offers outstanding benefits, including employee and dependent tuition waivers at UConn and a highly desirable work environment.
• For additional information regarding benefits visit: https://hr.uconn.edu/employee-benefits-overview/ .
• Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees