Administrative Business Partner

BlackRock • San Francisco, CA

1d • $76,000 - $145,000 • Hybrid

About The Position

You will partner closely with senior leaders on the Pensions team, managing complex administrative and business support needs. You are a self-starter with excellent anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate independently.

Requirements

• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Ability to work independently and assume additional responsibilities as required.
• A positive and ‘can-do’ demeanor.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven ability to manage competing priorities and meet tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
• Proficient with Webex and Zoom.
• A high level of attention to detail.
• Discretion in dealing with confidential information in all aspects of work.

Nice To Haves

• Bachelor’s degree is strongly preferred.

Responsibilities

• Manage daily calendars for five or more senior members of the team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other crucial services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in a timely manner using Concur.
• Anticipate necessary background material ensuring team members have everything they need in advance of their meetings including a detailed travel itinerary, air, hotel, cars, directions, presentation books, verified meeting addresses, contact information, etc.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Assist with tracking client meetings, follow-up items and other metrics in excel and our CRM system.
• Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Represent the team by greeting visitors and guests and answering multiple phone lines.
• Complete ad hoc administrative requests in a prompt and thorough manner.
• Provide reciprocal coverage to other assistants.

Benefits

• employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits
• strong retirement plan
• tuition reimbursement
• comprehensive healthcare
• support for working parents
• Flexible Time Off (FTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level