Administrative Business Partner

Bjak • Palo Alto, CA

5d

About The Position

About the Role We are looking for an Administrative Business Partner to support leaders and teams with scheduling, coordination, and operational execution. This role is focused on precision, organisation, and reliability. You will manage calendars, coordinate meetings, and handle logistics that enable leaders to stay focused on high-impact work. You will work closely with Executive Business Partners and operate as part of a broader executive operations team. How We Work The best products today in the world were built by small, world class teams. We are a high talent density and hands-on team. We make decisions collectively, move at rapid speed, striking a balance between shipping high quality work and learning. Joining our team requires the ability to bring structure, exercise judgment, and execute independently. Our goal is to put in hands of our users a truly magical product Interview process If there appears to be a fit, we'll reach to schedule 3, but no more than 4 interviews. Applications are evaluated by our team members. Interviews will be conducted via virtual meetings and/or onsite. We value transparency and efficiency, so expect a prompt decision. If you've demonstrated the exceptional skills and mindset we're looking for, we'll extend an offer to join us. This isn't just a job offer; it's an invitation to be part of a team that's bringing AI to have practical benefits to billions globally.

Requirements

• Experience in administrative support, coordination, or operations roles
• Strong organisational skills and attention to detail
• Ability to manage multiple priorities with accuracy and consistency
• Clear communication and professional interaction with stakeholders
• High reliability and strong follow-through
• Comfortable working in fast-paced, changing environments

Responsibilities

• Manage complex calendars for one or more leaders, balancing priorities and resolving conflicts
• Coordinate internal and external meetings across teams and time zones
• Arrange travel logistics, including itineraries and scheduling
• Process and track expenses accurately and on time
• Support team meetings, offsites, and internal events
• Ensure smooth coordination between internal teams and external stakeholders
• Maintain clear communication and follow-through on scheduling and logistics

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed