Administrative Business Partner (Technical Leadership Support)
About The Position
The Administrative Business Partner will be a proactive and adaptable partner to leaders who will support complex calendar / schedule management, handle expenses, organize team meetings such as All-Hands, offsites, happy hours, etc as well as arrange travel when needed. This role demands a high-level of coordination for both internal and external engagements, working closely under the guidance of our Executive Business Partners. This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.
Requirements
- 4-6 years of administrative experience
- Worked directly with technical teams (Engineering, Product, Design, Data Science, TPM) in a high-growth startup, or similar environment
- Proven track record of scheduling (often complex & urgent) internal and external meetings and quickly resolving conflicts
- Experience in managing travel arrangements, including flight / transportation, lodging and entertainment
- Strong communication and interpersonal skills
- Extreme fluency in Slack, Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity technology, and are excited to learn and use new tools
- One-team mindset - partnership and collaboration is a cornerstone in how you operate
- Extreme attention to detail - it’s not a personality trait but an exercised functional skill
- Capable and comfortable working in a rapidly changing and often ambiguous environment
Responsibilities
- Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments
- Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts
- Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders
- Assist in the planning and execution of team offsites, all-hands, happy hours, etc. contributing to team building and strategic planning initiatives
- Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners
- Process and manage expense reports, ensuring timely submission and adherence to company policies
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
