Administrative Business Partner

Asana•San Francisco, CA

3d•$156,000 - $177,000•Hybrid

About The Position

We're seeking a seasoned and strategic administrative professional to help achieve our mission: Help humanity thrive by enabling the world's teams to work together effortlessly. This role reports to a C-Suite Leader and partners closely with other ABP team members, delivering best-in-class support to our company leaders. Your Admin teammates will support you with partnership, resources, and knowledge-sharing to ensure your clientship helps your lead and their key stakeholders. This role is based in our San Francisco office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

Requirements

8+ years of experience supporting senior leadership (Director, VP, C-Suite)
Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms)
You thrive in dynamic environments and are comfortable with onsite presence at least 3 days a week (Mon/Tues/Thurs), with flexibility for additional days depending on critical meetings/events
Strong prioritization skills with the ability to balance multiple stakeholders and needs
Experienced in managing end-to-end travel logistics (domestic and international), including itinerary creation, conference scheduling, budget oversight, and rapid problem-solving when plans shift
Detail-oriented with a commitment to delivering high-quality work
Effective in navigating ambiguity and making sound decisions quickly
Tech-savvy: you're quick to adopt new tools and interested in how AI will change productivity
Self-motivated, with strong organizational and problem-solving abilities
Discreet and trustworthy with confidential information
Dedicated to continuous improvement and creating efficient systems
Composed under pressure and polished in both internal and external interactions
A team player who values collaboration, feedback, and shared success
Demonstrated curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making

Responsibilities

Act as a strategic partner to senior R D leaders, helping manage time and priorities aligned with business objectives
Own and manage complex calendars with precision and attention to detail
Coordinate logistics for internal and external meetings, ensuring seamless execution
Plan and manage travel itineraries, including booking transportation, accommodations, and coordinating on-the-ground logistics
Respond to requests and inquiries with urgency, thoughtfulness, and follow-through
Maintain and strengthen relationships with key stakeholders, both internal and external
Represent your leaders with professionalism and empathy, embodying Asana's values and culture
Support key initiatives and special projects from planning to execution
Identify process inefficiencies and drive improvements or new solutions
Collaborate across the admin team to deliver seamless, high-impact support across the company