Administrative Business Coordinator

BlackRock • Sausalito, CA

15h • $71,250 - $135,000 • Hybrid

About The Position

About this role Team Overview BlackRock SMA Solutions helps clients customize portfolios for unique tax, values-alignment, or investment exposures across direct indexing, fixed income, active equity, and multi-asset. We deliver world-class service to all of our clients, from wealth advisors to family offices to endowments and foundations. About This Role We are looking for an Administrative Assistant, located in our Sausalito office, to help support the SMA Solutions business, including senior executive members. You will be a member of the COO Team that supports strategy and planning, business management, business intelligence, risk and governance, administrative and office services, people initiatives and other special projects. Ideal candidates must have experience working across teams and building relationships; bring a high attention to detail; have the ability to own tasks and see them through to completion; and be self-motivated, proactive, and able to change direction quickly. The ability to collaborate with other members of the admin team to ensure effective management of the office and other administrative services overall is paramount. Being a strong team player is critical, as you will work with colleagues across a number of departments and at all levels whether that be in person, in a hybrid environment, or remotely. To be successful, you must be comfortable adapting to different ways of connecting with people, both in person and virtually.

Requirements

• Five-plus years of administrative experience, preferably at a large organization
• Congenial, you enjoy interacting with people and offering hospitality
• Adapts well to changing plans and priorities; comfortable dealing with ambiguity
• Self-starter, has an ability to work independently and assume additional responsibilities as required
• Desire to provide outstanding service to internal and external clients
• Capacity to manage competing priorities and meet tight deadlines
• Excellent written and verbal communication skills
• Strong computer skills (Word, Excel, PowerPoint, and Outlook)
• A high level of attention to detail
• Discretion in dealing with confidential information

Nice To Haves

• Experience using Concur, Coupa, Airtable, Salesforce. MS360, Copilot or similar business management tools is highly desirable
• Bachelor’s degree is strongly preferred

Responsibilities

• Meet and greet clients and visitors
• Distribute mail
• Order office supplies, pantry goods, and other items as needed
• Liaise with facility management teams, security, cleaning, and building management as needed
• Answer and direct phone calls
• Schedule meetings while demonstrating flexibility and a problem-solving ability to adjust or prioritize schedules based on last-minute changes
• Reserve conference rooms; arrange catering, audio/video, and other essential services to ensure meetings run smoothly
• Coordinate travel arrangements and submit expense reports in a timely manner using Concur
• Learn and understand BlackRock systems, policies, and procedures and implement them in daily tasks including liaising with various groups such as finance, risk, and the COO team to accomplish tasks
• Lead and coordinate team activities and reoccurring events (lunches, team meetings, and social events)
• Partner with Human Resources to welcome new joiners to the office and help them feel connected
• Provide support for talent practices within the SMA Solutions business unit including recruitment, hiring, and programs to promote employee engagement and retention
• Collaborate and draft office newsletter
• Promote a fun and collaborative work environment
• Participate in special projects as assigned

Benefits

• employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits.
• strong retirement plan
• tuition reimbursement
• comprehensive healthcare
• support for working parents
• Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level