Administrative Coordinator

Caterpillar Inc.•North Little Rock, AR

1d•$25 - $37•Onsite

About The Position

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Caterpillar’s North Little Rock (NLR) facility is seeking a professional, welcoming, and customer service oriented Administrative Coordinator to provide administrative support for facility and department heads. This role is essential in creating a positive leader and guest experience, often coordinating events and acting as the first face to the NLR facility for senior leaders and high value visitors.

Requirements

Effective Communications: Communicating clearly and professionally with leaders, employees, visitors, and external partners
Accuracy and Attention to Detail: Ability to complete tasks with high levels of precision
Flexibility and Adaptability: Ability to adapt to a changing environment and be comfortable with change
Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently
Microsoft Office: Advanced expertise and proficiency in Microsoft Office products
Problem Solving: Recognizing, anticipating, and resolving organizational, operational or process problems

Nice To Haves

Experience with event and large-scale meeting planning, including acting as the face for the event or professional point of contact
Experience supporting or interfacing regularly with senior leadership
Experience managing purchases, managing a budget and filing expense reports
Experience supporting and communicating with managers across multiple departments
Demonstrated ability to develop professional written communications such as memo’s, announcements and general billboard communications
Manufacturing industry experience

Responsibilities

Help plan and organize events and support visitors. This includes planning and ordering catering, reserving spaces for events and covering expenses, including filing expense reports
Act as the first face for visitors and senior leaders to NLR facility, providing professional and accommodating service
Manage calendar for the Site Director and their direct reports as well as overall facility calendar
Manage office functions such as supply purchases, placing work orders for cleaning and repairs and helping managers with office equipment needs
Assist with distribution of facility communications
Assist with facility recruiting events
Facilitate domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation