Administrative Business Coordinator

BlackRock • New York, NY

1d • $71,250 - $135,000 • Hybrid

About The Position

The Administrative Business Coordinator is responsible for the delivery and execution of core administrative duties in support of two Managing Directors in Human Resources, as well as providing occasional ad hoc support to senior directors on their teams. The ideal candidate is highly motivated, demonstrates a strong sense of initiative, and is a self-starter capable of working independently with minimal supervision. This role requires a proactive approach to anticipating needs and solving problems as they arise.

Requirements

• Impeccable attention to detail and deadline management
• Demonstrate basic to intermediate proficiency in utilizing AI tools and technology to enhance workflow efficiency and support administrative tasks
• Effective written and verbal communication
• Sound judgment, reliability, and professionalism
• Understanding of expense, compliance, and travel processes
• Bachelor’s degree or equivalent is preferred
• Strong motivation and the ability to work independently as a self-starter
• Must be a strong team player and collaborative partner
• Comfortable collaborating with a diverse set of teams, styles, and personalities, adapting communication and approach to fit various work cultures and dynamics
• Experience in a corporate or professional administrative environment is preferred
• Experience supporting senior leaders in a fast-paced environment preferred

Responsibilities

• Provide dedicated comprehensive administrative support to MD’s and their teams as required
• Provide back-up coverage of other HR administrative professionals as required
• Manage complex calendars across global time zones
• Coordinate domestic and international business travel
• Process Travel & Expense and Gifts & Entertainment submissions
• Support meetings, events, town halls, and strategy sessions
• Maintain confidentiality and discretion
• Prepare presentations and reports using Microsoft Office tools
• Follow up on action items and resolve routine issues

Benefits

• employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits
• strong retirement plan
• tuition reimbursement
• comprehensive healthcare
• support for working parents
• Flexible Time Off (FTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level