Administrative Asst

KOBUSSEN BUSES LTD•Sun Prairie, WI

2d•$18 - $18•Onsite

About The Position

The Motorcoach Sales & Dispatch Administrative Assistant provides administrative and operational support to the motorcoach sales and dispatch team. This role focuses on quote preparation, data entry, trip-building support, and post-trip administrative tasks for primarily single-day motorcoach movements such as local sporting events, weddings, and field trips.

Requirements

Strong attention to detail and accuracy
Ability to work with multiple software systems and databases
Comfortable with data entry and administrative tasks
Ability to follow established processes and instructions
Strong organizational and time-management skills
Ability to work collaboratively with dispatch and operations staff

Nice To Haves

Experience in transportation, motorcoach, or logistics environments (preferred but not required)
Familiarity with CRM systems or scheduling/dispatch software is a plus

Responsibilities

Work closely with the motorcoach dispatcher to assist in preparing detailed information related to motorcoach services.
Prepare quotes and contracts.
Support quote-building for single-day motorcoach trips and movements.
Complete data entry projects and customer relationship management (CRM) system updates as assigned, including: Updating the BusHive matrix
Entering new client information accurately
Verifying and maintaining location data
Research, verify, and enter new locations not currently listed in the BusHive matrix.
Assist with checking and updating actual driving times when building trips.
Help ensure trip details are accurate and complete prior to finalization.
Assist with completing post-trip administrative responsibilities, including data verification and system updates.