Administrative Asst

Pexco Careers•Yorba Linda, CA

1d•$20•Onsite

About The Position

The Administrative Assistant provides essential support for daily office operations, ensuring efficient workflow and effective communication within the organization. This role is responsible for managing front desk operations, handling phone calls and visitors, maintain records and filing systems, and assisting with administrative tasks as needed to support overall office efficiency.

Requirements

Experience managing front desk operations and directing phone calls
Proficiency in scanning, filing, and maintaining essential records
Strong written and verbal communication skills
Ability to prioritize tasks, multitask in a fast-paced environment, and maintain attention to detail
Problem-Solving skills with adaptability to changing priorities; ability to work independently and collaboratively

Nice To Haves

Experience with document control systems or databases
Familiarity with administrative procedures in a manufacturing or office environment

Responsibilities

Office & Communication Support: Answer and direct incoming calls, check messages, and route inquiries appropriately
Greet and assist visitors, guests, and customers in person and via phone
Monitor and respond to front door activity
Distribute applications
Records & Documentation: Scan, finalize, and maintain records including Close Out stamp records, FAIRS, ECOs, Deviations, Rework Travelers, maintenance/Tooling Work Orders, MRRs, Job Books, and Training rosters
Organize and maintain company filing systems
Compile and print work orders, assemble necessary books and documentation
Track and update ECOs, MRRs, Deviations, Rework Travelers, and Work Orders to ensure accurate record-keeping
Enter and maintain training records in company databases
Office Management: Manage office supplies by monitoring stock levels, identifying needs, evaluating products, placing and tracking orders, and verifying deliveries
Develop and maintain Operator Work Instructions
Support team members and other departments with administrative tasks as needed