Administrative Associate (Salary)

University of Texas at Austin

3d • Onsite

About The Position

Join a supportive and collaborative team of administrators and faculty members in UTeach-Liberal Arts assisting undergraduate and post-baccalaureate students to become certified secondary school teachers in English, Social Studies and languages Other Than English, and provide operations, marketing, and support in the Rapoport Service Scholarship Program. What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards. For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/. Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/. For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund. Purpose The Administrative Associate position provides a variety of clerical, marketing, administrative, operational and customer service support to students, faculty, staff, alumni, and official visitors. The position plays a role in ensuring a well-maintained physical environment, responsive customer service, and general front office duties.

Requirements

• High school diploma or GED and at least five years of administrative experience, including at least one year at the Administrative Assistant or Administrative Associate level.
• Demonstrated excellence in organization, accuracy, and attention to detail.
• Experience providing high‑quality customer service in a professional setting.
• Professional demeanor and strong interpersonal communication skills.
• Ability and willingness to work collaboratively as part of a team.
• Proficiency with Microsoft 365 applications and experience working with databases.
• Experience managing or contributing to social media accounts for an organization, program, or office.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Bachelor’s degree and at least three years of administrative experience, including at least one year at the Administrative Assistant or Administrative Associate level within the College of Liberal Arts.
• Strong knowledge of UT Austin’s organizational structure, policies, procedures, and administrative systems.
• Experience working with faculty, Dean’s Offices, and other university departments.
• Experience with strategic social media management, including content planning, branding, or analytics.
• Experience with records retention, website updates, DocuSign, Adobe Acrobat, graphic design tools, and Qualtrics.

Responsibilities

• Collaborate with staff to maintain UTeach and Rapoport program websites, listservs, and social media accounts by creating graphics, taking photographs, and writing, editing, and proofreading all digital content.
• Manage and coordinate faculty, student, and financial DocuSign documents; maintain student folders and other paper and electronic documents.
• Process purchase orders, accounts payable vouchers, and entertainment approval forms (OOEFs).
• Support student awards by maintaining and processing scholarship applications and award payments.
• Provide customer support to students, faculty, staff, alumni, and official visitors, while accurately communicating UTeach–Liberal Arts program information.
• Support planning and execution of UTeach and Rapoport meetings and special events—including annual dinner, freshman orientation, information sessions, and other program activities.
• Assist with student placements and communicate with public school personnel.
• Help organize and maintain office space, monitor and purchase supplies, and provide general administrative support.
• Other related functions as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED