Administrative Associate (Salary)

The University of Texas at Austin • Austin, UT

1d • $46,000 • Onsite

About The Position

Join a supportive and collaborative team of administrators and faculty members in UTeach -Liberal Arts assisting undergraduate and post-baccalaureate students to become certified secondary school teachers in English, Social Studies and languages Other Than English, and provide operations, marketing, and support in the Rapoport Service Scholarship Program . What benefits do I receive with UT ? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ . Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ . For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund . Purpose The Administrative Associate position provides a variety of clerical, marketing, administrative, operational and customer service support to students, faculty, staff, alumni, and official visitors. The position plays a role in ensuring a well-maintained physical environment, responsive customer service, and general front office duties.

Requirements

• High school diploma or GED and at least five years of administrative experience, including at least one year at the Administrative Assistant or Administrative Associate level.
• Demonstrated excellence in organization, accuracy, and attention to detail.
• Experience providing high‑quality customer service in a professional setting.
• Professional demeanor and strong interpersonal communication skills.
• Ability and willingness to work collaboratively as part of a team.
• Proficiency with Microsoft 365 applications and experience working with databases.
• Experience managing or contributing to social media accounts for an organization, program, or office.
• Relevant education and experience may be substituted as appropriate .

Nice To Haves

• Bachelor’s degree and at least three years of administrative experience, including at least one year at the Administrative Assistant or Administrative Associate level within the College of Liberal Arts.
• Strong knowledge of UT Austin’s organizational structure, policies, procedures, and administrative systems.
• Experience working with faculty, Dean’s Offices, and other university departments.
• Experience with strategic social media management, including content planning, branding, or analytics.
• Experience with records retention, website updates, DocuSign , Adobe Acrobat, graphic design tools, and Qualtrics.

Responsibilities

• Collaborate with staff to maintain UTeach and Rapoport program websites, listservs, and social media accounts by creating graphics, taking photographs, and writing, editing, and proofreading all digital content.
• Manage and coordinate faculty, student, and financial DocuSign documents; maintain student folders and other paper and electronic documents.
• Process purchase orders, accounts payable vouchers, and entertainment approval forms (OOEFs).
• Support student awards by maintaining and processing scholarship applications and award payments.
• Provide customer support to students, faculty, staff, alumni, and official visitors, while accurately communicating UTeach –Liberal Arts program information.
• Support planning and execution of UTeach and Rapoport meetings and special events —including annual dinner, freshman orientation, information sessions, and other program activities.
• Assist with student placements and communicate with public school personnel.
• Help organize and maintain office space, monitor and purchase supplies, and provide general administrative support.
• Other related functions as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED