Administrative Associate

University of Texas at Austin

1d • Onsite

About The Position

The Business Services Administrative Associate provides key administrative processes and support for the University Unions Business Services department. This role uses initiative and judgement in supervising a number of student employees in routine and repetitive duties. About the Division of Student Affairs The Division of Student Affairs is the hub of student life and well-being at The University of Texas at Austin. The team inspires all students — undergraduate, graduate and professional — to live the Longhorn life through its uniquely-designed programs, spaces and resources. They serve every student through physical health, mental health and well-being services; new student and family orientations; recreational sports; two university unions; and the University’s official parent association. The Division supports 1,100+ student organizations; student governance organizations; student outreach, legal, and disability and access services. The team also provides student employment, leadership, first generation and volunteer programs.

Requirements

• High School Diploma or GED.
• 2 years of relevant experience or education handling billing and accounting records, or other financial documents.
• Accuracy and attention to detail.
• Effective communication skills, excellent interpersonal relationship skills, problem solving and service excellence required.

Nice To Haves

• Previous University experience, knowledge of university process and systems, more than 2 years of relevant experience or education.

Responsibilities

• Initiate and process payment vouchers, ProCard vouchers, and Travel Card vouchers while adhering to business procedures and UT policy.
• Process departmental transfer and entertainment payment requests, including processing, inputting, and verifying backup and documentation is in line with University Unions business procedures and UT policy.
• Voucher / Transfer / Performance Agreement tracking - maintain required documentation, spreadsheets and folders.
• Process Hospitality Student Organization “What I Owe” charges as needed
• Process ID Card charges as needed
• Vehicle tracking and maintenance of required documentation.
• Assist with package delivery
• Performs business services related duties and administrative tasks as they arise.
• Oversight of student workers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED