Administrative Associate, Research

Arizona State University•Phoenix, AZ

3d•Onsite

About The Position

The Computational Neuropsychology & Simulation (CNS) Laboratory is seeking an Admin Associate, Research to join its team and support the CNS Lab in managing its day-to-day contracts and grants administrative operations.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Must be able to enter information and proof the information prior to the deadline to ensure data accuracy before any transmittals to leadership or external sources.
Must be able to utilize computer technology to access data, maintain records and generate reports.
Requires strong interpersonal and communication skills (verbal and written), strong financial and accounting acumen, the ability to follow through with assigned tasks within established time frames and minimal supervision in a fast-paced environment, and exceptional focus on attention to detail and accuracy.
Must be skilled in using the Microsoft Office Suite (especially Excel), other internet applications (task management, search engines, online portals), and similar software.
Broad knowledge of relevant research computer software (e.g., Microsoft Access, Outlook, SPSS, Visio, SunGard, Trello, Discord).
Competency in project management.
Applicant must ensure confidentiality when dealing with sensitive information, including but not limited to student, staff, or faculty files.

Nice To Haves

Preferred Education: Bachelor’s degree in Business (Accounting/Finance preferred).
Educational administrative experience.
Directly related contracts/grants administration experience.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Ability to review a proposal or manage a project with an understanding of the overall scope and goal of each sponsored project.
Ability to clearly communicate to perform essential functions.

Responsibilities

Participates with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
Develops and communicates reports supporting project status.
Effectively communicates with the CNS Lab Team relaying information that may require their follow up or input ensuring all deadlines are met.
Prioritizes workload to meet pre-determined deadlines, determine urgency of workload and forward completed product to the appropriate level intra or interdepartmentally.
Customer Service - Responds to requests for data from multiple areas by communicating to the next level for approval.
Attends staff/committee meetings as assigned.
Prepares CNS Lab leadership with data for review prior to meeting and with any necessary follow up after the meetings.
Must be able to enter information and proof the information prior to the deadline to ensure data accuracy before any transmittals to leadership or external sources.
Provides training to other staff members as requested.
Provides regular updates to CNS Lab leadership throughout the duration of projects to ensure deadlines will be met and any issues are identified.
Demonstrates accuracy and thoroughness in entering information into the Computer systems.
Performs other duties and projects as assigned.
Understands, applies, and advises on university and government policies for projects.
Serves as a resource on subject area and overall technical resource to principal investigator and other university staff.
Participates in and contributes to process improvements.
Participates as a mentor and provides cross-training, as necessary.
Experience in creating and analyzing statistical reports.
Must be able to utilize computer technology to access data, maintain records and generate reports.
Requires strong interpersonal and communication skills (verbal and written), strong financial and accounting acumen, the ability to follow through with assigned tasks within established time frames and minimal supervision in a fast-paced environment, and exceptional focus on attention to detail and accuracy.
Must be skilled in using the Microsoft Office Suite (especially Excel), other internet applications (task management, search engines, online portals), and similar software.
Broad knowledge of relevant research computer software (e.g., Microsoft Access, Outlook, SPSS, Visio, SunGard, Trello, Discord).
Competency in project management.
Applicant must ensure confidentiality when dealing with sensitive information, including but not limited to student, staff, or faculty files.
Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
Regular review of completed tasks.
Frequent bending, reaching, lifting, pushing and pulling up to 20 pounds (light).
Ability to lift and transport heavy objects/items up to 10 pounds (sedentary).
Use critical thinking to make decisions and/or analyze and report data.
Deliver presentations to a variety of audiences.
Initiate confidential correspondence on behalf of the project.
Supervise Staff and/or students.
Work both independently and within a complex structured team.
Use office equipment.