Administrative Associate / Project Coordinator

GRIFOLS, S.A.

96d • Hybrid

About The Position

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

This is a hybrid position with 1 day from home with an option for additional days in the future.

Summary:
Perform responsible administrative duties of a complex and confidential nature in support of major departmental or divisional activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency of organizational operations.

Requirements

• Works on assignments that are complex in nature in which considerable judgement and initiative are required in resolving problems and making recommendations.
• Capable of operating at the Board levels when asked to.
• Work requires a specialized administrative support experience, arithmetic skills the ability to use automated office equipment, read difficult instructions and maintain written records.
• Also need broad knowledge of administration and practices normally acquired through two to four years of post-secondary education in secretarial science or a related business field.
• Ability to score at least to the 90% proficiency level on advanced office applications and procedures using the various assessment tools at Grifols.
• Excellent customer service skills.
• Demonstrated ability to build rapport with internal and external customers; ability to prioritize workload.
• Accuracy of work; Sense of Urgency for time sensitive projects.
• Ability to seek guidance when answer is not clear; Receptive to feedback from others.
• Teamwork, Attendance, Professionalism, Excellent Phone Demeanor Required.
• Takes on other assignments willingly; Takes on stretch projects.
• Displays proficiency in MS Office Suite at an advanced level and excels/subject matter expert in at least one software app. or area.
• Computer skills with test scores at least 90% on advanced level in MS Office.
• Takes on other assignments willingly; Takes on stretch projects.
• Makes best use of time; offers to assist others in department during down time.
• Seeks to increase skills.  Asks for stretch assignments.
• Others see as a "go to resource".
• Collaboration within department as well as within other departments.
• AS Degree and 5 years of relative experience showing increasing administrative responsibility or BS Degree and 2 yrs of relative experience showing increasing administrative responsibility
• Working towards the Administrative Professional certification or an equivalent combination of relevant education and/or experience.

Responsibilities

• Perform advanced, diversified and confidential administrative duties by independently coordinating meetings, preparing agendas; completing a variety of non-routine tasks; coordinating department schedules, recording meeting minutes, arranging for management travel and time management; serve as primary liaison for executive and other senior management.
• Support the daily operations of department, division or other organization unit assigned by assisting in meeting administrative goals and priorities for both short and long-term projects and monitoring day to day operations for efficiency and productivity.
• Develop organizational unit calendar to define milestones and develop action plans to deliver milestones in a cohesive, thoroughly vetted manner which is met with great acceptance and understanding
• Develop and distribute all department correspondence and information. Screen and route mail and documents; determine which to respond to, which to redirect or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities.
• Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes
• Process a considerable amount of confidential and sensitive information in support of administrative activities
• Assist in preparing moderately to extremely complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.
• Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
• Assist in the preparation and management of diversified department, making suggestions and projections based on knowledge of departmental operations.
• Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations; type letters, reports and records ensuring grammatical accuracy, conformance with general policy and factual correctness.

Benefits

• This position is eligible to participate in up to 5% of the company bonus pool.
• We offer benefits including medical, PTO, up to 5% 401K match, and tuition reimbursement.
• We are committed to offering our employees opportunities for professional growth and career progression.
• Even though we are a global healthcare company with employees in 30 countries, Grifols prides itself on its family-like culture.
• Our company has more than tripled its workforce in the last 10 years — we’re growing, and you can grow with us!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree