Administrative Associate: Identity & Access Management, GR&S

Vanguard•Malvern, PA

2d•Hybrid

About The Position

Support a Senior Leader. Be the Connector. Grow Your Career. Are you energized by fast‑paced environments, relationships, and learning how a large organization really works? Do you thrive when trusted with responsibility and given room to grow? We’re looking for an Administrative Associate to support the Global Head of Identity and Access Management at Vanguard. This is an ideal entry‑level opportunity for someone who brings curiosity, professionalism, and a positive mindset—and is ready to scale quickly with the right support. 🌟 Why This Role Is Special This isn’t just calendar management. In this role, you’ll be at the center of how work gets done, partnering closely with a senior leader and connecting with hundreds of people across the organization. You’ll learn how the enterprise functions, who the key players are, and how to navigate priorities at a senior level—skills that will serve you throughout your career. 🧭 What You’ll Do Manage a dynamic, high‑visibility calendar for a senior leader Coordinate meetings with partners across the organization, including executive‑level participants Learn how Vanguard works—and quickly figure out who’s who, what matters most, and how to get things done Serve as a trusted, approachable point of contact for leaders and team members across the crew Build strong relationships and communicate with confidence and discretion Help surface themes, feedback, and insights you hear across the organization in a thoughtful, professional way Grow your responsibilities and impact as trust and confidence build ✅ What We’re Looking For Strong learning agility—you pick things up fast and aren’t afraid to ask questions A people‑first mindset: approachable, engaging, and collaborative The drive to figure things out, take ownership, and bring great energy to everything you do. A positive, professional, and enthusiastic attitude Clear written and verbal communication skills Solid organizational skills and attention to detail Comfort working with calendars, meetings, and deadlines Good judgment and discretion—you know what to escalate and what to keep confidential ➕ Nice to Have Prior administrative, coordinator, or scheduling experience Exposure to a large organization or enterprise environment Experience supporting multiple stakeholders or leaders Familiarity with corporate tools (Outlook, Teams, etc.) 🚀 Growth & Development You’ll be supported, coached, and encouraged to grow—whether that means deepening your administrative expertise or mapping your career journey at Vanguard. 💼 What We Value People who speak professionally about past roles and experiences Curiosity over perfection Enthusiasm over ego Integrity, trust, and teamwork W 📍 Location & Work Environment Hybrid work model in PA only. No relocation or visa sponsorship available for this role Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position. About Vanguard At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience. Vanguard, one of the world's largest investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals. We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests. This website uses "cookies" to distinguish you from other users. A cookie is a small file of letters and numbers placed on your computer or device. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site and services. The cookies are stored locally on your computer or mobile device. To accept cookies you can continue browsing as normal. Or you can go to our Privacy Policy to read more information and learn how to change your preferences.

Requirements

Strong learning agility—you pick things up fast and aren’t afraid to ask questions
A people‑first mindset: approachable, engaging, and collaborative
The drive to figure things out, take ownership, and bring great energy to everything you do.
A positive, professional, and enthusiastic attitude
Clear written and verbal communication skills
Solid organizational skills and attention to detail
Comfort working with calendars, meetings, and deadlines
Good judgment and discretion—you know what to escalate and what to keep confidential

Nice To Haves

Prior administrative, coordinator, or scheduling experience
Exposure to a large organization or enterprise environment
Experience supporting multiple stakeholders or leaders
Familiarity with corporate tools (Outlook, Teams, etc.)

Responsibilities

Manage a dynamic, high‑visibility calendar for a senior leader
Coordinate meetings with partners across the organization, including executive‑level participants
Learn how Vanguard works—and quickly figure out who’s who, what matters most, and how to get things done
Serve as a trusted, approachable point of contact for leaders and team members across the crew
Build strong relationships and communicate with confidence and discretion
Help surface themes, feedback, and insights you hear across the organization in a thoughtful, professional way
Grow your responsibilities and impact as trust and confidence build

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