Administrative Associate I
About The Position
The Administrative Associate I works under supervision and performs entry-level administrative support work. Salary Information: The expected rate of pay for this position is $15 per hour. ESSENTIAL DUTIES & RESPONSIBILITIES: Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services. Primarily assisting the Divisions: Social & Behavioral Sciences; and Education. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Posts information to agency records and modifies forms or records. Performs data entry and retrieval and maintains data files. Prepares and proofs materials for reports and other publications. Prepares, modifies, and verifies documents. Makes arrangements for meetings, appointments, conferences, and travel including reserving university rooms and spaces. Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. Participates in online and in person meetings as directed. Assists with inventory as directed. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Requirements
- High school diploma or equivalent combination of education and experience
- One (1) year of experience
- Knowledge of word processing, spreadsheet, and database applications
- Ability to multitask and work cooperatively with others.
- Effective verbal and written communication skills
- Experience with Zoom and Microsoft Teams applications
- Effective interpersonal skills
- Accurate keyboarding ability
- Organizational and decision-making skills (demonstrated ability to think critically)
- Ability to maintain confidentiality.
Nice To Haves
- Two (2) years of related experience
- Experience in higher education
- Experience with Docusign, PDF formats, and video conferencing applications
- Familiarity with general office equipment
Responsibilities
- Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments.
- Receives, sorts, and routes mail and performs other mail services.
- Primarily assisting the Divisions: Social & Behavioral Sciences; and Education.
- Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
- Posts information to agency records and modifies forms or records.
- Performs data entry and retrieval and maintains data files.
- Prepares and proofs materials for reports and other publications.
- Prepares, modifies, and verifies documents.
- Makes arrangements for meetings, appointments, conferences, and travel including reserving university rooms and spaces.
- Maintains office supplies and equipment.
- Maintains office reference materials including online office materials.
- May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
- Participates in online and in person meetings as directed.
- Assists with inventory as directed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
