Administrative Associate, Business Affairs

Warner Bros. Discovery•New York, MD

14d

About The Position

The Business Affairs Specialist will manage the day-to-day operations of the US Networks Business Affairs team. This role plays a key part in keeping deals, meetings, documents, and workflow organized and on track.

Requirements

Bachelor’s degree in Business, Legal Studies, Media Studies/Communications, or a related field required.
Minimum of 1-3+ years of work-experience, preferably at an entertainment department of a law firm or in the business/legal affairs department of a television company, with a history of independent project management and/or coordination strongly preferred.
Attention to detail, strong organizational and time management skills, and the ability to communicate clearly and professionally.
Tech-savvy; high degree of proficiency with Microsoft Office; additional experience working within databases and Smartsheet desirable.
Able to prioritize projects on a daily basis in a fast paced environment with frequent deadlines and heavy workload.
Flexibility and ability to work with a team to accomplish multiple tasks are needed.
Able to manage sensitive and proprietary information with discretion and confidentiality.

Nice To Haves

A paralegal certificate is a plus.
Working knowledge of media, entertainment, television programming and/or other content-related issues is highly desirable.

Responsibilities

Draft and administer talent option pickup letters.
Assist in the preparation, proofreading, and review of various types of documents including but not limited to development, production, talent, licensing, partnership, ad sales, marketing, and other miscellaneous programming and content-related offers.
Maintain organized files and update status reports, essential databases and tracking spreadsheets for background checks, contracts, amendments, and talent and production option tracking for multiple WBD networks, ensuring all documents and information are up to date and easily accessible.
Liaise with internal teams (Legal Affairs, Production Management, Finance, Programming, etc.) to facilitate the flow of information and ensure timely deal closure and management.
Maintain and manage team calendars, including room and technical equipment reservations.
Provide administrative support to members of the Business Affairs team (e.g., managing calendars, coordinating and booking travel arrangements, submitting expense reports).
Improve systems, processes, and workflows to keep the department running efficiently