Administrative Assistant

Transcat•Gray, LA

About The Position

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond. With over 1,000 employees—in technical, consulting, operational, sales, finance, and corporate roles—we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities. We fulfill this promise through our employees, who live Our Values every day, the Transcat Way. Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve. Are you ready to join a company where the work you do makes a difference, and where you can grow in your career? Here’s what Transcat has to offer— Work that matters A values-based culture where people care about each other and the work they do together Flexibility Training and development to accelerate learning and career advancement Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE! The Becnel administrative assistant will support Becnel operations. This position requires a high degree of accuracy, the ability to multitask in a fast past environment, and experience gathering data from multiple systems.

Requirements

Attention to detail
Proficient with systems and workflows
Willing to take direction
Previous experience working in an office environment

Nice To Haves

Experience in Microsoft Excel is a plus

Responsibilities

Answering/directing incoming calls
Assisting with general office filing
Coordinate new customer on boarding
Enter customer order details into business systems
Order office supplies
Assists as an intermediary between departments resolve billing and purchase order issues with customers
Creates and maintains customer accounts
Maintains compliance with sales tax laws and regulations
May assist in reviews, investigations and corrections of errors and inconsistencies in invoicing
Manages customer portal billings, special billing requests, consolidated billings, and web orders
Match vendor invoices to PO receipts
Send invoices to accounts payable
Respond to vendor inquiries
Track unmatched PO receipts for accrual
Send customer checks to bank for deposit
Email customer remittances to corporate
Track status of submitted invoices in customer portals
Model the Company’s values to influence others to perform in an aligned manner.
Other duties as assigned