Administrative Assistant

Lifepoint Health • Hastings, PA

3h • Onsite

About The Position

Conemaugh Miners Medical Center is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As an Administrative Assistant joining our team, you’re embracing a vital mission dedicated to making communities healthier ®. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.
The position is for an Administrative Assistant to assist the Chief Operating Officer and be part of the Administrative team at Conemaugh Miners. Supports Human Resources and Quality as needed. Provides secretarial, clerical and receptionist skills as needed. Assists Leadership in maintaining personnel files. Acts as the receptionist in the Administrative Office answering the telephone, greeting personnel/visitors/applicants, and following through on any necessary correspondence. Assists Quality Manager with several reporting systems and recording meeting minutes.

Requirements

• Applicants should have a High School Diploma or equivalent.
• Minimum of one experience in a hospital setting.
• Experience in an advanced secretarial role.
• Proficiency with computer system applications (MS Office, including Word, Excel, Power Point etc.).

Responsibilities

• Performance of secretarial/clerical functions for the COO.
• Possesses outstanding communications skills (i.e., telephone, written, verbal, etc.).
• Maintains proficiency in utilizing equipment necessary for the performance of duties.
• Orders, receives and stores supplies as needed.
• Posts and delivers mail.
• Prepares reports and gathers statistical information, as assigned.
• Provides announcements, minutes and required handouts for assigned committee meetings.
• Attends specified meetings for the purpose of taking minutes.
• Assists in the development of records and reports as assigned.
• Maintains permanent records as required.
• Coordinates Patient Safety and Performance Improvement activities.
• Implements regulatory requirements as defined for areas of responsibility. Maintains compliance for these areas.
• Consults with the Administrative team regarding standards and regulations as needed to maintain compliance.
• Record minutes and keep binders of meeting minutes.
• Discreetly exercises independent judgment with sensitive information contained in medical records, hospital financial information, salary, minutes, letters and documents concerning hospital affairs, patients and legal information of a confidential manner.
• Arranges rooms and dietary requirements for Patient Safety meetings.
• Posts O.S.H.A. yearly summary of Injuries and Illnesses.
• Completes and posts yearly seniority hours in accordance with bargaining unit contract.
• Types and posts Job Posting Notices.
• Assists as directed in HIM Department.
• Assists with staff recognition initiatives.
• Prepares sign in sheets for meetings and maintains attendance records.
• Provides other services as may be reasonably requested by Hospital Administration.
• Assists with data collection for reports prepared by the COO.

Benefits

• Comprehensive Benefits: Multiple levels of medical, dental and vision coverage — with medical plans starting at just $10 per pay period — tailored benefit options for part-time and PRN employees, and more.
• Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED