Administrative Assistant

Satellite Shelters•La Place, LA

14d

About The Position

WE DON'T CHEAT AT SOLITAIRE! Satellite Shelters, Inc., a leader in the mobile office and storage solution industry, is looking for an enthusiastic, dedicated, customer-focused, and FUN individual to join our team supporting our New Orleans, LA, Branch (This branch will be relocating to Geismar, LA, early 2026). Satellite Shelters is a company that believes in treating our customers and employees with honesty and integrity. If you are someone who does the right thing, even when no one is looking, then we want to talk to you! 60% - Administrative: The position partners with the Branch Manager in the daily administrative duties of the branch. This position monitors records and filing, types up documentation, schedules and coordinates service calls, and monitors completion of service work orders. This position is also responsible for managing the business office 40% - Receptionist: Responsible for monitoring the phone system in a group setting and providing customer assistance. Responsible for managing the business office as it relates to service which also could include other operations and sales functions, ordering necessary supplies, maintaining the front desk at times. Administrative: Utilize computer software such as Microsoft Office Suite and NAV. Schedule and organize deliveries, returns, and relocations. Managing drivers and set crews as it pertains to dispatch calendar. Manage and coordinate changes in schedule to ensure accuracy and that all parties involved have updated information. Maintain and manage filing system for branch. Acts as liaison to other departments and outside agencies. Handles confidential information. Works independently and within a team on projects. Types general correspondences, memos, charts, tables, etc. Proofreads copies for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Assist with other clerical duties such as photocopying and faxing Acts as liaison to accounting department. Process accounting documentation as required. Perform other duties as assigned. Receptionist: Answers incoming calls in group setting. Takes messages or fields/answers routine and non-routine questions. Greets and directs visitors outside guest at times Monitor, organize, and prioritize a large volume of information and calls. Provide callers with information and follow up. Receives, sorts, and forwards incoming mail. Maintains and routes publications Coordinates the pick-up and delivery of express mail services and curriers. Performs other duties as required

Requirements

This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience
Shown ability to collaborate with other team members to accomplish tasks
Thoroughness and detail oriented
Proficiency in MS Office Suite
Strong written and verbal communication
Excellent problem-solving skills
Strong Interpersonal communications skills
Schedule flexibility to respond to emergency situations
Current driver’s license and ability to operate vehicles
Attention to detail and multitasking

Nice To Haves

Degree in business preferred but not required
Dispatching/Logistics experience preferred but not required

Responsibilities

Partners with the Branch Manager in the daily administrative duties of the branch
Monitors records and filing
Types up documentation
Schedules and coordinates service calls
Monitors completion of service work orders
Manages the business office
Responsible for monitoring the phone system in a group setting and providing customer assistance
Utilize computer software such as Microsoft Office Suite and NAV
Schedule and organize deliveries, returns, and relocations
Managing drivers and set crews as it pertains to dispatch calendar
Manage and coordinate changes in schedule to ensure accuracy and that all parties involved have updated information
Maintain and manage filing system for branch
Acts as liaison to other departments and outside agencies
Handles confidential information
Works independently and within a team on projects
Types general correspondences, memos, charts, tables, etc
Proofreads copies for spelling, grammar and layout, making appropriate changes
Responsible for accuracy and clarity of final copy
Assist with other clerical duties such as photocopying and faxing
Acts as liaison to accounting department
Process accounting documentation as required
Answers incoming calls in group setting
Takes messages or fields/answers routine and non-routine questions
Greets and directs visitors outside guest at times
Monitor, organize, and prioritize a large volume of information and calls
Provide callers with information and follow up
Receives, sorts, and forwards incoming mail
Maintains and routes publications
Coordinates the pick-up and delivery of express mail services and curriers
Perform other duties as assigned