Administrative Assistant

F&S PRODUCE WEST LLC•Clackamas, OR

10d

About The Position

The Admin Assistant will complete a broad variety of administrative tasks for Purchasing Manager and maintenance assist with a variety of routine operational support within the department. May be responsible for gathering information from internal and external business partners.

Requirements

High School diploma required
Related experience helpful
Average skills in MS Office required: including Word, Excel, and Outlook.
Ability to communicate effectively with others through electronic systems
Basic math skills
Be highly organized and detail-oriented person
Ability to work in a fast-paced environment with changing priorities
Demonstrates the ability to remain professional and diplomatic when working under pressure

Responsibilities

Handle incoming and outgoing office correspondence
Track and follow-up on PO’s, collect monthly forecast for dry goods. Close monthly PO open orders.
Request transfer of inventory to different locations when running low, research and request WT#s and transfer fees.
Request quotes for requested items from vendors
May order a variety of supplies, materials as needed
Place orders from approved requests that may involve accounts such as Amazon or a vendor who requires a credit card.
Request AP department to add vendors to PPRO, once information is received from vendors (w9, COI, etc.)
May assist with tracking contracts assigned and reviewing of contracts uploading contacts into PPRO and sending contract to persons requesting a copy.
Communicates with customers, employees, and others to answer questions, clarify a PO, explain information, and other related tasks
Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
Maintain updated systems for filing, inventory, mailing, and databases
Compile and maintain records of office activities and business transactions
Obtain information to respond to requests by reviewing files, documents, and records
Escalates difficult matters to the Manager and keeps them abreast of all procurement issues, while resolving routine issues independently.
Performs other duties as needed