Administrative Assistant

Constellis•Herndon, VA

5h•Onsite

About The Position

Reporting to the Senior Executive Assistant, the Administrative Assistant plays a critical role in maintaining the smooth function of the Special Projects team. Plans, directs, and coordinates administrative support services to senior management team.

Requirements

S. Diploma
Minimum of 3 years of related experience in a similar role with demonstrated analytical skills.
High level of effective interpersonal and communication skills, with ability to correspond with senior level clients, leaders, executive and others verbally and in writing.
Must have strong working ability with MS Office suite and file administration using SharePoint and other software. Desired skills include familiarity with Deltek, Concur and ADP.
Ability to make administrative and procedural decisions on sensitive and confidential issues.
Ability to work in a fast-paced environment without direct supervision
Have the ability, willingness and initiative to organize and lead collaborative efforts among a wide range of individuals and departments.

Nice To Haves

Desired skills include familiarity with Deltek, Concur and ADP.

Responsibilities

Answers telephones, handles calls, and routes to appropriate individuals.
Ensures customers, vendors and employees are handled in a professional and courteous manner both on the telephone and in person.
Effectively manage and execute a wide variety of tasks including, but not limited to: managing Vice President, Special Projects and other executive and/or senior leaders team calendars, organizing domestic and international travel, coordinating meetings and events, order and set up lunches, and preparing presentations, as requested.
Assists with the completion of expense reports
Prepare read ahead materials and review schedules in advance of each day
Participate in meetings as required, prepare confidential meeting minutes and track actions
Coordinate corporate events such as offsite training and town halls. Support employee morale functions in conjunction with Human Resources.
Serve as project leader for special initiatives as assigned by the VP, Special Projects and/or Sr. Executive Assistant.
Prepares confidential correspondence, reports, and other complex documents
Manages responsibility for archiving, records retention, data backups, and confidentiality of records
Maintains an environment that fosters high performance and professional development
Support compliance efforts
Other duties as assigned