Administrative Assistant

Blue Marble Communications•Poway, CA

62d•Onsite

About The Position

Blue Marble Communications is seeking an individual to join our team as an Administrative Assistant. This position will require the candidate to work on-site. Prior office experience is not required, but the ideal candidate will have an aptitude and eagerness to learn. The candidate must be a self-starter with great time management skills and very strong attention to detail.

Requirements

Excellent MS office skills
Excellent communication skills with all levels of the organization
Reliable vehicle
Ability to lift 40lbs
Highly self-motivated and proactive
Strong attention to detail
Positive and welcoming attitude
Team-player, ability to develop broad, cooperative relationships with numerous groups and individuals
Adaptable and flexible, easily adjusting to changing priorities and challenges
Excellent organizational and recordkeeping skills, to include confidential information
Able to manage stress and thrive in a fast-paced, high-growth environment
Must be able to meet strict deadlines and manage competing priorities with a high level of professional maturity
Must possess a high level of integrity
Must be a US Person (This position has export control and security-related requirements that mandate attention to the citizenship status of any potential candidate and necessitates that the individual either be a United States Citizen, Permanent Resident of the United States, or lawfully admitted into the United States as a refugee or granted asylum by the United States Government.)

Nice To Haves

Bachelor's degree preferred
Previous administrative experience a plus

Responsibilities

Greet and sign in visitors and direct them to the appropriate person or department
Responsible for sorting and distributing incoming mail
Schedule and communicate with vendors for company lunches
Order and facilitate daily lunch menu for the team
Keep the facility clean, organized, and presentable
Monitor, purchase, and regularly restock facility items, such as snacks, drinks, office supplies, and hygiene products. Keep track of consumption and popular choices. Regularly restock the fridge, snack cabinet, bathrooms, and office supplies to maintain an adequate supply
Responsible for running off-site errands as needed to support team operations and project needs
Assist with special projects and initiatives as assigned by management. This may involve conducting research, preparing materials, and team off-sites, team building, and all hands meetings
Assist with the onboarding of new hires
Maintain the strict confidentiality of all information
Assist with supplier onboarding for new vendors
Ensure preventive maintenance and calibration of all equipment is completed in compliance with the defined schedule
Support other staff members by performing various administrative and operations tasks. This can include data entry, filing documents, organizing paperwork, and assisting with basic office duties
Assist Operations and Administrative personnel where needed