Administrative Assistant

Organic Valley Family of Farms•Cashton, WI

72d•$18 - $21•Onsite

About The Position

The Administrative Assistant role is a multifaceted position designed to support the smooth operation of the workplace by managing a variety of essential tasks. This role involves day-to-day responsibilities such as assisting employees with visitor management, ensuring the regular stocking of supplies, directing phone calls, and handling mailings. It involves being an expert on the comings and goings of life in the office - emergency action plans, how to move goods between buildings, how to navigate the buildings and WPS related software. The Administrative Assistant must collaborate across departments to accomplish tasks, demonstrating a commitment to fostering a safe, clean, and productive office environment. This role is pivotal in facilitating and enabling the employee experience onsite in our buildings.

Requirements

Excellent customer service skills.
Outstanding people skills
Excellent written and verbal communication skills.
Strong observation skills
Delight in hospitality
Ability to work under pressure.
Must be flexible, decisive and able to multi-task.
Excellent organizational and time management skills.
Ability to work with and maintain confidential information.
Computer skills and the ability to effectively use Word, Excel, PowerPoint, Publisher, Outlook, and SAP.

Responsibilities

Assist employees in managing their visitors in accordance with the visitor policy to ensure a secure and efficient process.
Regularly stock refrigerators in accordance with food safety requirements.
Regularly stock supply closets to ensure availability of necessary items.
Answer and direct incoming phone calls in a professional and courteous manner.
Assist with mailings and laminating tasks as needed.
Program and print badge access cards for employees.
Maintain a tidy and organized workspace in accordance with our look and feel guidelines to promote a safe, clean, and productive office environment.
Coordinate and conduct office building tours for farmers, employees, and visitors, as requested.
Serve as a subject matter expert in our Integrated Workplace Management Software, visitor management software, and access control software.
Be well-versed in emergency action protocols to ensure safety and preparedness.
Fill in at the retail store and cafe POS, as needed, to support operations.
Help maintain workplace services records, including purchase orders (POs) and budget documents.
Deliver employee mail and interoffice envelopes.
Collaborate across departments to accomplish tasks and ensure smooth operations, demonstrating a willingness and ability to work with various teams to achieve common goals.
Facilitate building tours
Provide information to visitors about building amenities
Maintain notary public status
Assist with coordinating onsite events

Benefits

Comprehensive Health Insurance - Choice of plans for you and your family, including some that can be paired with an HSA (which CROPP contributes to on your behalf)
Supplemental insurances: we offer accidental insurance, critical illness insurance, and hospital indemnity insurance.
Time Off - 136 hours in the 1st year of employment prorated by start date. Plus 9 paid holidays, plus one floating holiday to use at will.
6 Weeks Paid Parental Leave - For all gendered partners in childbirth or adoption.
Vision & Dental Insurance - Free annual eye exam, discounts on glasses/contacts, flexible dental network, adult ortho.
401k - We match 100% up to the first 3% of an employee's contribution, and then 50% for 3.1%-5.0% of employee contributions.
Free services at five local Neighborhood Family Clinics.
Tuition Reimbursement - Up to $1,500 per year to support continuing higher education.
Life Insurance - $50,000 policy funded by CROPP for each employee. Supplemental voluntary coverage available for employees, spouses, and children.
Short-Term & Long-Term Disability/AD&D Insurance - $50,000 of life insurance coverage of $50,000 of AD&D coverage funded by CROPP for each employee.
Employee Assistance Program - Free and Confidential for employees, spouses, and dependents.
Free onsite fitness centers available 24/7
Free biometric screenings (cholesterol, glucose, blood pressure) and health coaching.
Financial advisors and seminars
Annual $360 Lifestyle Spending Account
Flexible Scheduling
On-site all-organic cafeterias