Administrative Assistant

Blue Arbor•Pensacola, FL

1d•$17•Onsite

About The Position

Temp Seeking Administrative Assistant Monday thru Friday 8-5 Pensacola, FL Monday thru Friday 8-5 Paid Weekly Health Insurance Offered -Candidates with experience in medical billing are preferred must pass clerical assessments must pass background check and screening must have administrative experience $17.07/HR This class performs complex and technical administrative duties for a department, division, unit, or group, including correspondence administration, researching and responding to public inquiries, administrative workflow administration, and records administration; and may act in lead or senior worker capacity. EXAMPLES OF DUTIES May serve as a lead to lower-level staff by prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures Responds to telephone, e-mail, written, and in-person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations Performs other duties as assigned TYPICAL QUALIFICATIONS Minimum Qualification Requirements: Training and Experience: High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements. Associate degree or higher, is preferred Knowledge, Skills, Abilities, and Other Characteristics (KSAOs): project management principles research and reporting methods public relations principles specialized terminology, procedures, policies, and practices in assigned area of responsibility applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes basic mathematical principles routine bookkeeping principles and practices modern office procedures, methods, and equipment basic filing and recordkeeping principles prioritizing work tasks reviewing work methods and/or procedures and making recommendations for improvement using a computer and related software applications monitoring activities in assigned area of responsibility collecting, organizing, and presenting complex technical data designing and preparing reports and forms providing customer service proofreading and editing documents utilizing modern office equipment performing mathematical calculations communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction handle multiple tasks simultaneously type complex correspondence, memos, vouchers, and/or other related information maintain complex, sensitive, and confidential documents, records, and files define problems, collecting data, establishing facts, and drawing valid conclusions work independently conduct specialized research assemble and organize data and information Emergency Management Responsibilities: During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned. Physical Requirements: Positions in this class typically require: reaching, standing, walking, lifting, grasping, talking, hearing, seeing, and finger and hand dexterity as well as repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Requirements

Candidates with experience in medical billing are preferred
must pass clerical assessments
must pass background check and screening
must have administrative experience
High School Diploma or equivalent (G.E.D.)
typing speed of 35 wpm without errors
basic math and reading skills
five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements
project management principles
research and reporting methods
public relations principles
specialized terminology, procedures, policies, and practices in assigned area of responsibility
applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
basic mathematical principles
routine bookkeeping principles and practices
modern office procedures, methods, and equipment
basic filing and recordkeeping principles
prioritizing work tasks
reviewing work methods and/or procedures and making recommendations for improvement
using a computer and related software applications
monitoring activities in assigned area of responsibility
collecting, organizing, and presenting complex technical data
designing and preparing reports and forms
providing customer service
proofreading and editing documents
utilizing modern office equipment
performing mathematical calculations
communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
handle multiple tasks simultaneously
type complex correspondence, memos, vouchers, and/or other related information
maintain complex, sensitive, and confidential documents, records, and files
define problems, collecting data, establishing facts, and drawing valid conclusions
work independently
conduct specialized research
assemble and organize data and information

Nice To Haves

Candidates with experience in medical billing are preferred
Associate degree or higher, is preferred

Responsibilities

May serve as a lead to lower-level staff by prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities
Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility
Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures
Responds to telephone, e-mail, written, and in-person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts
Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual
Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues
Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items
Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events
Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations
Performs other duties as assigned