Administrative Assistant

ChanceLight Programs•Miami, FL

13d•$16 - $20

About The Position

Atlantis Academy , a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! If you thrive in a fast-paced, goal-oriented, outcome-driven environment, seek a career with genuine purpose, and possess a problem-solving mindset, a sense of humor, and a stellar work ethic — We Should Talk ! As an Administrative Assistant , you will assist with and participate in various administrative and/or office management duties as established and/or needed. This position is responsible for assisting the Office Manager and/or the Program Director with the overall administrative function of the school.

Requirements

High school diploma or equivalent with passage of basic skills test.
Ability to obtain and maintain certification in company approved crisis management training.
Minimum 1yr prior experience working in an administrative role, preferably in an education setting.
Proficiency in drafting detailed reports, business correspondence, learning materials, announcements, etc.
Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.
Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
Ability to effectively present information and respond to questions from groups of staff members, students, parents, customers, and the public.
Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.
Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment.

Nice To Haves

Associate's degree or higher in a relevant field of study preferred.
Prior experience and/or highly proficient customer service skills preferred.
Prior experience and/or knowledge in project management including development and management of databases and spreadsheets.

Responsibilities

Assisting with or performing office duties including answering and screening all telephone calls, arranging conference calls, greeting scheduled visitors, and connecting them with the appropriate department or person.
Assisting with processing of all incoming/outgoing mail for the agency; receives courier packages, picks up and routes incoming mail to appropriate persons, and prepares outgoing mail and correspondence, including email and faxes.
Assisting the supervisor and/or other school staff in ordering and maintaining supplies and equipment.
Making copies of correspondence and other printed materials.
Assisting the supervisor with organizing and maintaining all various school and office files.
Assisting the supervisor and/or other school staff with other project activities such as employee mailings, distributing fliers, other student materials, and information relevant to the school's employees, students, or parents.
Assisting the supervisor in performing necessary and specific functions as designated; ensuring all administrative duties and responsibilities of the school or office location are completed in a timely, efficient, and effective manner.
Assisting the supervisor in preparing various reporting and record keeping requirements as needed; including but not limited to accounting, personnel, student, and other performance/operations reporting and record keeping.
Participating and/or assisting with other school functions, activities, or tasks as requested by the supervisor.
Participating, performing, or assisting with other duties or tasks as needed.