Administrative Assistant

Zufall Health Center•Somerville, NJ

14d•$21 - $24

About The Position

Under the direction of the Chief Operations Officer, the Administrative Assistant provides administrative support to the Operations staff including the Chief Operating Officer, Director of Site Operations, Director of Environment of Care, Director of Facilities and others as needed.

Requirements

Knowledge of office practices, procedures, and equipment, including a personal computer and associated software such as Word, spreadsheets, and graphic applications.
Knowledge of Word and Excel required.
Excellent oral and written communication skills, telephone skills and etiquette.
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
Ability to exercise interpersonal skills using tact, patience, and courtesy.
Detail oriented with ability to plan and perform complex administrative duties; establish priorities and organize work.
Ability to maintain confidentiality in all organizational matters.
Ability to maintain cooperative and effective working relationships with others.
Ability to meet schedules and timelines and to work independently with little direction.
Minimum of one year experience in office assisting.

Nice To Haves

Experience in the use of electronic medical records a plus.
Fluency in spoken and written Spanish a plus.
Associates Degree preferred.

Responsibilities

Provides administrative support to the Operations Department and other managers as needed.
Prepares reports/documents.
Organizes and updates information.
Responds to questions, comments or concerns and directing to the appropriate party.
Answers phone calls and directs calls to appropriate parties.
Coordinates with other administrative staff to ensure coverage of reception, mail, and phone duties. Assistant to CEO is lead coordinator.
Performs other duties as assigned.

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