Administrative Assistant

Lockheed Martin•Moorestown, NJ

1d•Hybrid

About The Position

At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity – and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background! We have an awesome opportunity within the Sensors, Effectors & Mission Systems (SEMS) line of business. We are seeking a dedicated Administrative Assistant to support the Engineering & Technology area of our business. This position will support three SEMS E&T Directors. Join us if you are passionate about your administrative skills and enjoy supporting senior level management in a fast-paced environment. We are committed to work life balance by promoting this HYBRID TELEWORK opportunity. These job requirements allow the employee to work at a Lockheed Martin-designated office or job site for part of their schedule and has a predefined regular, recurring telework schedule for the remaining part of their work schedule.

Requirements

Minimum 5 years of progressive administrative support experience including supporting senior leadership
Proficient with Microsoft Office Suite – Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace
Experience with arranging travel and completing expense reports.
Knowledge of standard office equipment and technology for both operation and basic trouble shooting i.e phone, iPhone, computer, laptop, photocopy, pdf, etc).
Ability to obtain and maintain a DOD Secret Security clearance. US Citizenship is required.

Nice To Haves

Ability to work with minimal direction & company/team first attitude at all times.
Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
Ability to handle confidential and sensitive information and act in a professional manner
Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
Ability to anticipate requirements of business leaders

Responsibilities

Provide general correspondence, phone duties, schedule appointments, make travel arrangements and complete expense reports, review staff expense reports for compliance and charging requirements, answer internal and external customer inquiries and perform other duties, as assigned.
Proactively manage executives’ calendars.
Anticipate needs and troubleshoot and manage complex travel itineraries.
Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
Support and interface with customer including customer visits and meetings, setup of meetings (including refreshment as necessary), and coordination of visit requests with Lockheed Martin Security.
Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
Order and maintain office supply Inventory, organize shipments, mail, etc in support of the Executive team.
Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
Support engineer week leadup activities and events.
May occasionally need to provide assistance outside normal office hours to address an unexpected business issue.
Coordinate logistical details for classified meetings, ensuring all security requirements are met.