Administrative Assistant

Lynker Corporation•Seattle, WA

About The Position

Lynker Corporation is a leading provider of innovative solutions in weather and climate science. With a commitment to excellence and a passion for innovation, Lynker leverages cutting-edge technologies and scientific expertise to support the creation and delivery of improved operational weather forecasts. As part of our ongoing growth and expansion, we are seeking a dynamic and experienced Administrative Assistant to join our growing team by supporting NOAA's CO-OPS Field Operations Division Pacific Operations Branch. General duties for administrative support include managing office operations and procedures, documenting Division and Branch activities, assisting with technical projects on a periodic or interim basis, and working closely with management and technical staff to ensure that administrative needs are met in a timely manner and in accordance with organization policies and procedures. The candidate should be able to multitask, prioritize work, and meet deadlines. The person should also be able to review multiple office calendars and develop an administrative task calendar to meet deadlines and support other office personnel.

Requirements

Responsible for the clerical duties, office management, maintaining daily functions of the office, and providing technical project assistance
Organize and dictate meetings and manage various calendars
Conduct travel arrangements, preparation, and reconciliation
Perform duties using personal computers and various applications to perform word processing, create spreadsheets, and manipulate data
Track and pay invoices

Nice To Haves

Government experience a plus
Experience working with the E2 travel system greatly desired
Knowledge and experience in supporting hiring actions, including redacting resumes, scheduling interviews, and helping new staff with onboarding

Responsibilities

Answer and direct telephone calls and building visitors.
General clerical duties (e.g., maintaining records; receiving, preparing and verifying documents; typing; filing; faxing; photocopying; mailing and shipping) in accordance with relevant agency policies and procedures.
Use office automation software, to include word processing, forms handling, spreadsheet, and graphics support to prepare technical reports, presentations, and publications.
Receive, perform quality control review, date-stamp and track invoices / utility bills and prepare them for payment by an authorized federal employee.
Maintain a proactive posture and develop a working relationship with Federal Project Leads to fulfill on-site work requirements.
Assist with preparation of simplified acquisitions and prepare orders for office supplies.
Documentation preparation, including routing and monitoring official correspondence through agency document tracking systems.
Travel preparation, including administrative support for travel authorization and reimbursement processes.
Assist with the administration of time and attendance record-keeping.
Assist with the tracking and documentation of vehicle and vessel usage.
Management of office administrative support and procedures; office meeting preparations.
Documentation of Division and Branch activities; to include federal project lead calendar management.
Periodic and interim technical project assistance;
Assignment to unanticipated short term and emergency taskings;
Work closely with both management and technical staff to ensure the achievement of tasking objectives; and to ensure that immediate tasking shortfalls are addressed and complies with corporate quality assurance procedures and policies.
Provides seamless continuity for administrative support when overtasked or out of the office.

Benefits

Comprehensive healthcare for the employee at no monthly cost
Healthcare benefit covers medical, prescription drug, dental, and vision
Personal Time Off (PTO) Policy plus paid holidays
Highly competitive compensation plan regularly calibrated against industry and location benchmarks
401(k) retirement plan with company-matching
Employee Stock Ownership Plan (ESOP) – we're all company owners!
Flexible spending accounts
Employee assistance program (EAP)
Short- and long-term disability insurance
Life and accident insurance
Tuition assistance/Training/Workforce improvement reimbursement per year
Spot bonuses for exceptional performance
Annual Employee Recognition Awards with bonuses
Employee Referral Program
Free centralized, self-directed Learning Management System to learn at your own pace
Personalized career growth plans for every employee