Administrative Assistant - Academic Programs 12 Month

Stafford County Public Schools•Stafford, VA

About The Position

Working with all staff within the Assigned Department of Academics, the Administrative Assistant will perform general and clerical duties to support school/department operations. Successful candidates will demonstrate strong attention to detail in record keeping and written communication and the ability to work well with colleagues and the public.

Requirements

High school diploma or equivalent required; coursework or certifications related to clerical duties preferred.
Two (2) years of professional experience required; prior experience in clerical roles or accounting/bookkeeping preferred.
Knowledge Appropriate professional English grammar, usage, spelling, punctuation, and publication
Skills Use of Google Suite including: Google Drive, Email, Sheets, Slides and some Microsoft Office systems that are still used in the county such as Word, Excel, and PowerPoint
Abilities Deliver effective written and verbal communication
Manage time and tasks effectively
Consistently implement SCPS policies, regulations, and procedures relevant to office operations
Work cooperatively in a team environment to meet goals
Organize and perform work independently
Work on multiple projects while meeting all deadlines
Show sustained effort and enthusiasm in quality and quantity of work

Responsibilities

Prepare purchase orders to procure travel for staff, make hotel and travel arrangements
Prepare, track, procure and distribute materials and supplies
Process and track timesheets for hourly staff and consultants (stipend, and benefits)
Keep accurate tracking records of expenditures for content coordinators
Serve as the backup for the interpreter assignment system
Performs complex and confidential administrative work in support of the assigned team
Organizes meetings, including scheduling, sending reminders, preparing meeting agendas, and organizing catering, pick up and room setup
Prepare and distribute a variety of written materials through established communication systems (e.g., newsletters, emails, websites)
Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
Providing copy-editing and other quality check support to colleagues
Maintain accurate, accessible archives of all communications
Develop and maintain contact databases as required
Manage public inquiries with strong customer service
Welcome and screen visitors and callers
Identifies needs of visitors and callers, addresses questions directly when possible, and triages requests to appropriate colleague
Engage in ongoing professional development relevant to position.
Respond promptly and thoroughly to written and oral requests for information.
Maintain a clean, neat appearance, appropriate to position.
Maintain a record of appropriate attendance and punctuality.
Serve as an optimal role model for students, colleagues, and the general public.
Work in close harmony with colleagues, supervisors, and co-workers.
Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
Perform other related duties as required/assigned.