ADMINISTRATIVE ASSISTANT

Formosa Plastics•Livingston, NJ

23d

About The Position

To provide high-level, confidential administrative support to the Assistant Vice President of the Polyolefins Division. This role serves as a strategic partner and primary point of contact, ensuring the AVP’s time is optimized through rigorous schedule management, communication filtering, and proactive project leadership.

Requirements

Bachelor’s Degree preferred, or Associate Degree with equivalent professional experience.
Prior experience supporting C-suite or Senior Management, preferably in a manufacturing or chemical industry environment.
Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Advanced experience with travel booking platforms and expense management software (e.g., Concur).
Exceptional shorthand or fast-typing skills for meeting minutes in addition to using any AI tools to assist
Ability to manage digital filing systems and document version control.
Experience with virtual meeting platforms (eg. Zoom).
Familiarity with project management tools, Wrike preferred.

Responsibilities

Strategic Calendar Management: Lead the organization of complex daily/weekly schedules, including meetings, appointments, and long-term planning.
Executive Communication: Act as the primary gatekeeper for emails and calls; draft high-level internal and external correspondence on behalf of the AVP.
Logistics & Travel: End-to-end coordination of domestic and international travel, including itineraries, transportation, and hotel accommodations.
Operational Support: Oversee office management tasks, including expense reporting, filing systems, and supply management for the executive office.
Meeting & Information Management: Facilitate executive meetings by preparing agendas, taking minutes, and managing highly sensitive, confidential information.