Administrative Assistant

Aston Carter • Kirkland, WA

13d • $16 - $26 • Onsite

About The Position

We are seeking a highly organized and reliable Administrative Assistant to support two senior leaders within a large global organization. This role plays a vital part in ensuring the smooth execution of team operations with a focus on high-level administrative functions, including calendar and budget management, and supporting cross-functional and international teams. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional environment.

Requirements

• 2-4 years of relevant administrative support experience, including support for executive or senior-level leaders.
• Proven experience supporting multiple executives simultaneously.
• Experience working with international teams and across time zones.
• Demonstrated project management experience and a growth-oriented mindset.
• Familiarity with supporting CVP or executive-level leadership.
• Excellent verbal and written communication skills.
• Exceptional multitasking, time management, and organizational abilities.
• Strong customer service and interpersonal skills.
• Proficient in Microsoft Office Suite and ability to learn internal tools quickly.
• Ability to work independently, maintain confidentiality, and build strong professional relationships.

Nice To Haves

• Bachelor's degree preferred; relevant experience strongly considered.
• Background in large tech companies or previous client experience.
• Hands-on experience with tools such as Outlook, Teams, SharePoint, and distribution lists.

Responsibilities

• Provide high-level administrative support to two senior leads, including calendar management, meeting coordination, and task tracking.
• Manage domestic and international travel arrangements and process expense reimbursements.
• Monitor and manage budgets, ensuring timely processing of financial transactions.
• Act as a liaison between executives, internal teams, and external partners to facilitate communication and project coordination.
• Support international team collaboration and assist with document preparation, reporting, and follow-ups.
• Maintain confidentiality and demonstrate sound judgment in handling sensitive information.
• Drive efficiency and growth by taking initiative on stretch projects and operational improvements.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level