Administrative Assistant

Fetch

34d • Remote

About The Position

The next step in evolving our shopper journey is hiring our new Administrative Assistant. Reporting to the General Manager, Sales, the Administrative Assistant will help multiple executives with professional duties to help them run the organization smoothly. We are looking for someone who is a hard-working, proactive, and organized self-starter, who can anticipate needs before they arise.
This is a full-time role that can be held from one of our US offices or remotely in the United States.

Requirements

• 2+ years of professional experience in a similar administrative support role
• Experience with executive calendaring, scheduling, and travel arrangements
• Ability to use AI tools (ex. ChatGPT, Gemini), to automate workflows and make work more efficient
• Strong communication and collaboration skills with the ability to manage internal and external stakeholders professionally
• Comfort working in dynamic or evolving environments
• Experience managing confidential information and communications

Nice To Haves

• Based in CST or EST is preferred
• Experience managing multiple stakeholders across time zones
• Direct industry experience in tech, digital media, advertising, or consumer data
• Experience managing multiple executives

Responsibilities

• Proactively manage executives’ calendars, including scheduling, shifting priorities, and handling sensitive matters with care and discretion
• Keep calendars organized and efficient so the executives you support can use their time effectively
• Plan and coordinate executive travel, anticipating needs and handling details that make time away from the office run smoothly
• Prepare and submit expense reports and manage travel-related logistics accurately and on time
• Support limited event planning responsibilities, including coordinating catering and related logistics; occasional travel may be required
• Serve as a professional point of contact between executives, employees, clients, and external partners, responding promptly and getting details right
• Maintain a high level of confidentiality when working with sensitive or private information
• Share important or time-sensitive information with executives as needed
• Prepare, format, and edit materials for internal and external communication, including emails, memos, presentations, and reports
• Maintain accurate records, documents, and reports, and take notes or support presentations during meetings
• Work effectively with teams across the organization, including other administrative professionals, to coordinate schedules, communication, and logistics
• Use available tools, including AI, automation, and productivity software, to improve efficiency and accuracy in day-to-day work
• Demonstrate a growth mindset, learning new tools, processes, and ways of working as the role and organization evolve
• Embody our company values of Speed, Trust, Aspire, and Team in daily work and interactions

Benefits

• Equity: We offer employees equity in Fetch, so that everyone can benefit from Fetch’s growth.
• 401k Match: Dollar-for-dollar match up to 4%.
• Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including your pets.
• Continuing Education: Fetch provides ten thousand per year in education reimbursement.
• Employee Resource Groups: Take part in employee-led groups that are centered around fostering a diverse and inclusive workplace through events, dialogue and advocacy. The ERGs participate in our Inclusion Council with members of executive leadership.
• Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day, as well as our year-end week-long break.
• Robust Leave Policies: 20 weeks of paid parental leave for primary caregivers, 14 weeks for secondary caregivers, and a flexible return to work schedule.
• Calvin Care Cash: Employees who are welcoming new family members will also receive a one time $2,000 incentive to assist employees with covering the cost of childcare, clothing, diapers and much more!
• Flexible Work Environment: Collaborate with your team in one of our stunning offices in Madison, Birmingham, or Chicago. Or you can work fully remotely from anywhere in the US. We’ll ensure you are equally equipped with the hardware and software you need to get your job done in the comfort of your home.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees