Administrative Assistant

North Country Healthcare•Colebrook, NH

21h

About The Position

The Administrative Assistant to Managers plays a crucial role in supporting departmental managers by providing comprehensive administrative support to streamline day-to-day operations. Key responsibilities include scheduling meetings, preparing documents, handling routine correspondence, and maintaining filing systems. You will also coordinate events and travel arrangements, respond to general inquiries, and facilitate communication with staff and external stakeholders. This role demands strong organizational skills, attention to detail, and the ability to prioritize tasks effectively to help managers achieve departmental goals.

Requirements

High school diploma or equivalent required; an Associate’s degree in Business Administration or a related field is preferred.
Not applicable, though a certification in office administration or related field is an advantage.
Association accredited course in Basic Life Support (BLS) (for clinical staff), or Heart Saver CPR AED (for nonclinical staff), and renewal on a regular basis, with up to a three-month grace period after the expiration date.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to manage multiple tasks simultaneously and prioritize effectively.
Strong interpersonal skills for effective collaboration and communication.
Attention to detail and accuracy in handling tasks.
Basic problem-solving skills and adaptability.
Minimum of 2 years of experience in an administrative or clerical role.
Familiarity with office systems and procedures.

Nice To Haves

Experience supporting management or departmental teams is preferred.

Responsibilities

Provide administrative support to departmental managers, assisting them in organizing and managing daily activities.
Schedule and coordinate meetings, ensuring all necessary arrangements and materials are prepared in advance.
Prepare and edit documents, reports, and correspondence for accuracy and completeness.
Manage and maintain filing systems, both electronic and physical, ensuring easy retrieval and organization of documents.
Organize departmental events and meetings, handling logistical details and coordination.
Coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries.
Screen and handle routine correspondence, emails, and telephone inquiries, directing them to the appropriate party when necessary.
Monitor office supplies and handle procurement to ensure availability and cost-effectiveness.
Respond to general inquiries from staff and external contacts, providing information or directing as appropriate.
Facilitate communication between managers, staff, and external parties to ensure smooth operations.
Support the preparation and tracking of departmental budgets, expenses, and financial reports.
Assist with special projects as needed, conducting research and compiling data for managerial review.
Maintain an organized office environment, ensuring supplies and resources are readily accessible.
Update and maintain departmental databases and records, ensuring accuracy and confidentiality.
Provide support in identifying and implementing process improvements to enhance departmental efficiency and effectiveness.