Administrative Assistant

KETCHIKAN INDIAN CORPORATION•Ketchikan, AK

11d•$22 - $32•Onsite

About The Position

Incumbent will provide direct and indirect administrative support to the Medical and Nursing Departments. Assists with meeting preparation, record retention, travel arrangements, appointment / meeting schedule and responsible to ensure the efficiency of the unit while supporting a team working environment. Serves as a key member of the on-site credentialing team.

Requirements

Knowledge of accounting versed in office and reception protocols.
Skilled in office organization in minor to medium complexity tasks.
Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) Tribal culture and lifestyle, working effectively with AI/AN populations.
Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants.
Skills in operating personal computers using a variety of computer software.
Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.
Ability to maintain strict confidentiality and comply with all applicable federal and tribal privacy laws and KIC policy (HIPAA, HITECH, etc.).
Ability to learn and apply program/agency operating policies and procedures.
Ability to manage multiple priorities and tasks concurrently and meet deadlines.
Ability to work independently as well as with teams.
Highschool Diploma or equivalent.
Two (2) years’ experience in administrative/clerical field – with motivation for professional and career advancement.
A combination of relevant experience, education, and training may substitute for education and experience requirements on a year-for-year basis.
Proof of valid driver's license with acceptable driving record.

Nice To Haves

Two (2) years of college or business school that provides knowledge, skills, and abilities required for this position.
Experience in community clinic preferred and a strong commitment to multi-disciplinary teamwork.

Responsibilities

Prepare, proof, and edit documents, correspondence, spreadsheets, and reports as directed ensuring accuracy and meeting all established deadlines.
Serve as office lead to include responsibility for office supplies, office equipment maintenance, sort/direct mail, and maintain an accurate calendar.
Prepare, coordinate, organize meetings as required to include room reservations, notification to members, and distribution of meeting materials and the completion of minutes.
Completes travel arrangements including air transport, car rental, lodging, workshop fee payment, and calculates per diem. Provides travel summary with per diem check one work day prior to departure.
Maintains historical reference material by designing a file system, controlling correspondence and defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Complete monthly credit card reconciliation for Medical/Nursing staff members, creates purchase order requisitions as needed and codes invoices received for payment.
Welcomes and provides information to visitors, vendors, and tribal members either in person, phone, or social media.
Receives telephone calls for Medical/Nursing from patients and visitors. Screens call for nature of contact and responds to questions or direct the patient/visitor to the appropriate department or employee. Prioritized all incoming calls and immediately refers them to the appropriate personnel as needed.
Attends and participates in appropriate administrative committee meetings. Teamwork’s with administrative staff in preparation, participation, and closure of public meetings.
Other related duties as assigned