Administrative Assistant

Harder Mechanical Contractors • Spanish Springs, NV

27d • Onsite

About The Position

As an Administrative Assistant, you will be working with our project team at a rural lithium mine in Thacker Pass, Nevada. You will be responsible for supporting the job site team in all office duties, document control support, and miscellaneous tasks. Successful candidates will demonstrate a high attention to detail, strong time management skills, and experience working in dynamic team environments. Work schedule and hours: 60-60-50 -- two consecutive weeks of 60 hours each, followed by one week of 50 hours, schedule repeats. This position is not eligible for remote work. This is an entry level role and is paid at an hourly rate.

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

Requirements

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Experience with data entry
• Team mentality
• 1-2 years in an administrative role
• Previous experience in construction preferred

Nice To Haves

• Experience reading construction drawings a plus, but not required
• Previous successful experience in a construction office environment

Responsibilities

• Support the construction team on-site with data entry, and completing tasks critical to business success
• Enter project information and documentation into the project management software and MS Excel logs are required
• Schedule and coordinate meetings, appointments and maintains calendars
• Coordinate staff lunches and teambuilding outings as needed
• Prepare and distribute daily/weekly communications including reports, invoices, transmittals, and various other documents
• Support key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.
• Prepare reports for the construction team using MS Excel
• Work with the payroll department to aid a smooth and accurate payroll system
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Maintain accurate project documentation control by creating and organizing filing systems according to company procedures
• Support the field with material purchases and PO tracking
• Report to the Project Manager, or as designated
• Additional tasks as needed

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities
• Team environment that promotes individual growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees