Administrative Assistant

Airbus•Herndon, VA

13d•Hybrid

About The Position

Airbus Commercial Aircraft is looking for an Administrative Assistant to join our Sales, Marketing and Contracts team based in Herndon, Virginia. As an Administrative Assistant at Airbus Commercial Aircraft, you are the engine that keeps our Sales, Marketing, and Contracts team moving forward. You won't just manage calendars; you will be the coordinator of the high-stakes environment where global aerospace deals are made. From orchestrating complex international workshops to supporting multi-million dollar customer proposals, your organizational mastery ensures that our leaders can focus on what they do best: shaping the future of flight.. Meet The Team: From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen. Your Working Environment: The Washington, D.C. metro area is home to multiple Airbus offices: In our nation’s capital you will find the Airbus Experience Center, a collection of interactive, multimedia exhibitions highlighting the extensive role the company plays in the aviation, aerospace and defense industries in the U.S. and around the world. The D.C. area is also home to our regional corporate headquarters – located adjacent to Washington Dulles International Airport (IAD) - it makes flying in a breeze! How We Care for You: Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”) Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program. Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility

Requirements

Associates degree or equivalent experience
Minimum 3+ years experience in administrative support roles servicing multiple and dynamic teams
Excellent communication and interpersonal skills
Ability to remain organized, handle and prioritize multiple tasks and projects simultaneously
Demonstrated problem solving abilities
Ability to work in a team environment while being a dynamic, innovative and creative individual contributor
Proficiency in GSuite applications
Must be fluent in English, both written and verbal
Project Management skills
Authorized to work in the US
Physical Requirements: Onsite or remote: In-office locations a minimum of 3 days per week, may vary week to week(post-probationary period) Vision: Ability to see and read computer screens and other electronic equipment with screens, able to read documents, reports. Hearing: Daily able to hear to participate in conversations in person and via teleconference or phone. Speaking: Daily able to speak in conversations and meetings, deliver information and participate in communications. Equipment Operation: daily use of personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors. Carrying: Daily able to carry documents, tools, drawings, electronic equipment up to 10lbs. Sitting: Daily able to sit for long periods of time in meetings, working on a computer. Standing: Daily able to stand for discussions in offices or on a production floor. Travel: able to travel independently and at short notice to support team events. Walking : Daily able to walk through office and production areas including uneven surfaces. Personal Protective Equipment required: If visiting a factory - Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site

Responsibilities

Coordinate meetings, events, weblive logistics, team boosters, workshops, and associated communications
Manage duties associated with travel & expense, phones, and IT & Facilities
Update & maintain team travel and vacation team calendars
Cascade information, announcements, and process updates
Manage agendas, mail, and distribution lists
Assist team with coordinating campaigns and proposals
Assist team with supporting customer requests as appropriate
Assist team with consistent application of E&C guidelines
Create PO requisitions and goods receipts using Click n’ Buy tool
Promote positive work environment and monitor team morale
Promote initiatives to reduce environmental footprint (reduction of printing, plastic, waste)
Other duties as assigned

Benefits

Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
Paid time off including personal time, holidays and a generous paid parental leave program.
Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility

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