Administrative Assistant – Financial Services

TEKsystems•New York, NY

1d•$20 - $23•Hybrid

About The Position

We are seeking an experienced Administrative Assistant to provide high-level support to executives and team members within a fast-paced financial environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Requirements

Strong administrative and calendar management experience.
Excellent organizational and communication skills.
Ability to work independently and manage multiple priorities.
Positive and professional demeanor.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
Expert level administrative experience in a corporate or financial setting.

Nice To Haves

Familiarity with financial systems and compliance processes.
Experience supporting upper leadership in a regulated industry.

Responsibilities

Manage calendars, schedule meetings, and coordinate travel arrangements.
Prepare and review financial documents, reports, and presentations with accuracy and confidentiality.
Handle incoming calls, emails, and client inquiries professionally.
Maintain organized filing systems for sensitive financial and regulatory documents.
Assist with expense tracking, invoice processing, and budget monitoring in compliance with company guidelines.
Support compliance activities by ensuring proper documentation and adherence to policies.
Coordinate internal and external meetings, including logistics and materials.
Prepare and log departmental expense claims and reports; track expenses to ensure budget compliance.
Provide administrative support for audits and regulatory reviews.
Perform other duties as required to support the finance team.